Hybrid Exec Assistant for HR & Performance

Kraft Heinz; Chicago (IL); Hybrid; USD 69,000 - 86,000; Full time

Benefits offered by this job

Healthcare coverage

Wellbeing programs

401k plan

Job summary

Kraft Heinz seeks an Executive Assistant to support the Vice President, People & Performance - WHQ and two executives in a hybrid role based in Chicago. You will manage calendars, coordinate travel, prepare meetings, and handle sensitive information with discretion, enabling leadership to focus on strategic priorities.

You will partner with HR and Corporate Communications, ensuring efficient operations and seamless executive support across the organization.

Qualifications

• 3+ years of experience supporting executives and teams.
• Strong interpersonal communication and collaboration in a matrixed organization.
• Ability to anticipate executives' needs and work independently with minimal supervision.
• Maintain professionalism and strict confidentiality with all materials.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.

Responsibilities

• Manage executives' calendars, meetings, and travel arrangements.
• Prepare and manage meeting agendas, materials, and follow-up actions.
• Coordinate with internal/external stakeholders for meetings and events.
• Handle travel logistics including flights, hotels, and transportation.
• Maintain confidentiality and operate with discretion in handling sensitive information.

Skills

Stakeholder management

Calendar management

Travel coordination

Confidentiality

Executive support

Job description

Kraft Heinz seeks an Executive Assistant to support the Vice President, People & Performance - WHQ and two executives in a hybrid role based in Chicago. You will manage calendars, coordinate travel, prepare meetings, and handle sensitive information with discretion, enabling leadership to focus on strategic priorities.

You will partner with HR and Corporate Communications, ensuring efficient operations and seamless executive support across the organization.