Executive Assistant, WHQ People & Performance

Kraft Heinz; Chicago (IL); Hybrid; USD 69,000 - 86,000; Full time

Benefits offered by this job

Healthcare coverage

Wellbeing programs

401k plan

Job summary

Kraft Heinz seeks an Executive Assistant to support the Vice President, People & Performance - WHQ and two executives in a hybrid role based in Chicago. You will manage calendars, coordinate travel, prepare meetings, and handle sensitive information with discretion, enabling leadership to focus on strategic priorities.

You will partner with HR and Corporate Communications, ensuring efficient operations and seamless executive support across the organization.

Qualifications

• 3+ years of experience supporting executives and teams.
• Strong interpersonal communication and collaboration in a matrixed organization.
• Ability to anticipate executives' needs and work independently with minimal supervision.
• Maintain professionalism and strict confidentiality with all materials.
• Proficiency with office productivity tools and an aptitude for learning new software and systems.

Responsibilities

• Manage executives' calendars, meetings, and travel arrangements.
• Prepare and manage meeting agendas, materials, and follow-up actions.
• Coordinate with internal/external stakeholders for meetings and events.
• Handle travel logistics including flights, hotels, and transportation.
• Maintain confidentiality and operate with discretion in handling sensitive information.

Skills

Stakeholder management

Calendar management

Travel coordination

Confidentiality

Executive support

Job description

Job Description

Job Description

ExecutiveAssistant – Global WHQ - HR People & Performance

As an Executive Assistant (EA) at Kraft Heinz, you are the heart team’s business operations – the work you do enables our executive leadership to deliver against our priorities. You are an expert at the art of stakeholder management, seeing around corners and anticipating leader needs while enabling them to achieve our Company ambitions. You keep pace with a dynamic, ever-changing environment and possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You know and champion our values, how we work and where we win with internal and external partners, stakeholders and employees.

This role will directly support the Vice President, People & Performance - WHQ • Global People Chief and 2 other executives on her team.

This is a Hybrid Role Onsite 3 days/week at Aon Center in Chicago, IL

Our EAs Make an Impact through Exceptional Executive Administrative Support

• Go waybeyond “calendar Tetris” to strategically support your leader(s) to prioritize, manage their time and energy, and accomplish their goals. This includes managing the leader’s calendar by scheduling appointments, meetings, and events and ensuring meeting spaces are appropriately booked and prepared. You will coordinate with internal and external stakeholders to arrange meetings as needed.
• Ensure leaders are equipped to engage effectively by managing meeting agendas, resources, preparation work and details
• Manage senior executives’ travel logistics and activities to maximize their time and personal well-being, including booking flights, hotels, and transportation.
• Coordinate with travel agencies, airlines, and hotels to ensure smooth travel arrangements.
• Demonstrate sound business and financial acumen and speak the language of their leader(s) and our business
• Maintain confidentiality and handle sensitive information with discretion
• Ensure the leader’s office is run efficiently and effectively, while maintaining confidentiality and professionalism.
• Contribute to the success of the Executive Assistant team through effective communication, cooperation and teamwork, including in-office coverage

O ur EAs Make an Impact through Efficient Operations Management

• Manage invoices, vendors and expenses following company process and within designated tools and systems
• Organize communications from the office of their leader in partnership with our Corporate Communications and/or HR teams, drafting where appropriate and/or coordinating approvals
• Manage a high volume of tasks, information and communication in a way that upholds culture, champions our brand, and helps the leaders shine
• Thoughtfully plan and flawlessly execute internal and offsite events on behalf of the leader, and coordinate with internal teams, vendors, and external partners as needed.
• Manage event logistics, including catering, audiovisual equipment, and venue arrangements.
• Visitor Management: securing visitor passes, assisting with visitor travel, etc.
• Partner with local Facilities team (where available) to ensure the workspace and break area of the leader is clean and tidy.
• Lead or support other projects as needed

Preferred Skills and Qualifications

• At least 3 + Years of Experience supporting executives and teams based on their priorities
• Exceptional interpersonal communication and collaboration skills required, experience working in an interdependent/matrixed organization
• Ability to anticipate the needs of your executives and teams based on their priorities
• Ability to practice sound judgment and work independently with minimal supervision
• Flexible and adaptable; experience navigating ambiguity, changing priorities, and fast pace
• Excellent listening and synthesizing skills; able to effectively navigate conflict and contrasting opinions and points of view
• Maintain professionalism and strict confidentiality with all materials
• Proficiency with office productivity tools and an aptitude for learning new software and systems

Our Total Rewards philosophy is to provide a meaningful and flexible spectrum of programs that equitably support our diverse workforce and their families and complement Kraft Heinz’ strategy and values.

Our Total Rewards philosophy is to provide a meaningful and flexible spectrum of programs that equitably support our diverse workforce and their families and complement Kraft Heinz’ strategy and values.

New Hire Base Salary Range:

$68,900.00 - $86,100.00

Bonus: This position is eligible for a performance-based bonus as provided by the plan terms and governing documents.

The compensation offered will take into account internal equity and may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors

Benefits: Coverage for employees (and their eligible dependents) through affordable access to healthcare, protection, and saving for the future, we offer plans tailored to meet you and your family’s needs. Coverage for benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

Wellbeing: We offer events, resources, and learning opportunities that inspire a physical, social, emotional, and financial well-being lifestyle for our employees and their families.

You’ll be able to participate in a variety of benefits and wellbeing programs that may vary by role, country, region, union status, and other employment status factors, for example:

• Physical - Medical, Prescription Drug, Dental, Vision, Screenings/Assessments
• Social - Paid Time Off, Company Holidays, Leave of Absence, Flexible Work Arrangements, Recognition, Training
• Emotional – Employee Assistance Program, Wellbeing Programs, Family Support Programs
• Financial – 401k, Life, Accidental Death & Dismemberment, Disability

Location(s)

Chicago/Aon Center

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.In order to ensure reasonable accommodation for protected individuals, applicants that require accommodation in the job application process may contact [e-mail] for assistance.