HR Executive Assistant - Hybrid, Strategic Admin Support

W.W. Grainger, Inc.; Lake Forest (IL); Hybrid; USD 40,000 - 59,000; Full time

Benefits offered by this job

Day-one benefits

PTO & holidays

401(k) retirement plan matching

Employee discounts and education perks

Maternity & parental leave

Job summary

W.W. Grainger, Inc. in Lake Forest, IL is seeking an Executive Assistant to provide high-level administrative and operational support to Human Resource Vice Presidents.

The role includes managing complex calendars, travel, communications, presentations, expense tracking, and coordinating department events. The ideal candidate will have 3+ years of administrative experience supporting multiple leaders, exceptional organizational and communication skills, and advanced proficiency in Microsoft

Qualifications

• At least three years of administrative experience supporting multiple leaders.
• Strong organizational and communication skills.
• Advanced proficiency in Microsoft Office applications and ability to leverage AI-powered tools.

Responsibilities

• Manage leaders’ calendars, prioritize meeting requests, and coordinate meeting logistics.
• Coordinate travel and itineraries for the leader and their team.
• Anticipate needs and streamline processes for VPs.
• Prepare reports, communications, and presentation materials.
• Manage department events and employee engagement activities, including logistics.
• Partner with stakeholders and other departments to support operations.
• Serve as a liaison between the VP and internal/external stakeholders.
• Manage departmental systems and expense tracking, including routine reports for budgeting.
• Onboard and provide backup support for other admins.

Skills

Administrative experience

Microsoft Office

Discretion/confidentiality

Communication skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

W.W. Grainger, Inc. in Lake Forest, IL is seeking an Executive Assistant to provide high-level administrative and operational support to Human Resource Vice Presidents.

The role includes managing complex calendars, travel, communications, presentations, expense tracking, and coordinating department events. The ideal candidate will have 3+ years of administrative experience supporting multiple leaders, exceptional organizational and communication skills, and advanced proficiency in Microsoft