Executive Assistant- US Chief Sales Officer & Strategic Planning

Kraft Heinz; Atlanta (GA); On-site; USD 66,900 - 83,600; Full time

Benefits offered by this job

Medical, dental and vision coverage

7% 401(k) matching

Industry-leading total rewards package

Job summary

Kraft Heinz is seeking an Executive Assistant to support the US Chief Sales Officer and the Head of Planning, Industry, and Customer Engagement. The role requires coordinating complex calendars, travel, and communications across executive leadership in a fast-paced environment.

You will manage confidential information, liaise with internal and external stakeholders, and drive key projects, events, and communications to support strategic planning and business engagement.

Qualifications

• Experience supporting Executives at VP/Director level and handling confidential information.
• Strong organisational and communication skills with meticulous attention to detail.
• Ability to work independently, manage multiple priorities and meet tight deadlines.
• Proficient with web conferencing tools and enterprise software systems.

Responsibilities

• Manage the CSO's calendar with discretion and prioritize critical items.
• Coordinate travel plans and related documents for meetings and events.
• Prepare CSO for meetings and ensure on-time delivery of deadlines.
• Handle confidential information with trust and discretion.
• Interact with internal and external stakeholders to facilitate communications.
• Lead special projects for the CSO and Head of Planning, Industry, and Customer Engagement.
• Support event planning and industry engagements as required.
• Provide proofreading and quality control for documents and communications.

Skills

Administrative support

Calendar management

Communication

Planning and organization

Stakeholder liaison

Education

High school diploma; college degree preferred

Tools

Microsoft Office Suite

PowerPoint

Excel

Word

Outlook

Teams

Zoom

eRoom

SAP

Ariba

WorkDay

Concur

Sales Reporting

Job description

Executive Assistant, US Chief Sales Officer and Strategic Planning (US)

This is an incredible opportunity for a candidate with strong administrative skills to support our US Sales Executive Leadership Team inclusive of the Chief Sales Officer. This individual also plays a critical role in managing internal meetings and external industry events. This position is for a multifaceted and hard‑working individual who thrives in a fast‑paced environment and operates in a proactive, thorough manner. Our ideal candidate has experience supporting C‑Suite executives, interacting with various levels of senior leadership (internally and externally), multi‑tasking, and who demonstrates exceptional communication skills, planning, problem‑solving and organizational skills. This individual will report into the Head of Planning, Industry, and Customer Engagement.

Responsibilities

• Execute a broad variety of administrative tasks for the Chief Sales Officer (CSO) including acting as a gate‑keeper by managing an extremely active calendar of appointments, using discretion to identify critical items, setting up meetings and making scheduling changes with minimal involvement by the executive leadership.
• Arrange complex and detailed travel plans, itineraries and agendas while also compiling documents for travel‑related meetings.
• Ensure CSO is properly prepared and on time for all meetings, project deadlines, and deliverables.
• Prepare and handle confidential and personnel information with trust & discretion, interface appropriately with internal and external clients, and senior executives.
• Prioritise conflicting needs and handle matters expeditiously, proactively, and follow‑through on projects to successful completion, often with deadline pressures.
• Provide a bridge for smooth communication between the CSO office and internal stakeholders.
• Manage a variety of special projects for the CSO and Head of Planning, Industry, and Customer Engagement with varying levels of complexity and organisational impact.
• Help to drive culture and engagement in the organization where needed.
• Ensure quality control, proofreading, and editing where necessary.
• Perform ad‑hoc administrative work and projects as needed.

Qualifications

• High school diploma required; college degree or some business classes preferred.
• Administrative experience supporting Executives, Vice Presidents, Directors and/or Managers on their team.
• Display maturity and have ability to support and interact with all levels of management.
• Advanced knowledge of Microsoft Office suite (PowerPoint, Excel, Word, Outlook) and familiarity with business technology including web conferencing, TEAMS, Zoom, eRoom, SAP, Ariba, WorkDay, Concur, Sales Reporting, etc.
• Excellent organisational, communication, and social skills with a keen attention to detail, ability to exercise initiative, work independently and proactively follow‑up.
• Ability to handle workload in a fast‑paced and focused work environment.
• Experience and proficiency working with automated expense tracking, online travel, etc.
• Ability to anticipate needs and make decisions with minimal direction.
• Task oriented and ability to drive completion of tasks within narrow timelines.
• Ability to work flexible hours depending on business need.
• Poised under pressure and flexible to adapt in a fast‑paced environment.

Compensation and Benefits

Base Salary Range: $66,900 – $83,600 per annum. Target Total Cash Range: $80,280 – $100,320. Benefits begin 30 days after hire for hourly employees and immediately upon hire for salaried employees. Benefits include medical, dental and vision coverage, 7% 401(k) matching, Business Resource Groups, and an industry‑leading total rewards package emphasizing a high discretionary bonus.

Equal Employment Opportunity

Kraft Heinz is an Equal Opportunity Employer that prohibits discrimination or harassment of any type. All qualified applicants are considered for employment without regard to race, color, national origin, age, sex, sexual orientation, gender, gender identity or expression, disability status, protected veteran status, or any other characteristic protected by law. Applicants who require an accommodation to participate in the job application or hiring process should contact [e-mail].