Senior Document Control Lead — Hybrid (Infra Projects)

Mace; New York (NY); Hybrid; USD 108,000 - 132,000; Full time

Benefits offered by this job

Hybrid working

Flexible hours

Job summary

Mace in New York seeks an experienced Document Controller to oversee project documentation for a major infrastructure program. You will organize, audit, and manage document workflows across SharePoint, eBuilder, PM Web, Oracle, and Kahua, ensuring timely reviews and version control.

Collaborating with internal and external stakeholders, you will drive accuracy, support training, and generate status reports while maintaining compliance with project standards.

Qualifications

• 5+ years of document control experience on large infrastructure or transit projects.
• Proficiency with PMIS tools (SharePoint, eBuilder, PM Web, Oracle, Kahua) and Windows-based software.
• Strong attention to detail and document organization in high-pressure environments.
• Excellent communication and coordination skills with multiple stakeholders.

Responsibilities

• Oversee and maintain comprehensive project documentation in alignment with standards.
• Organize, classify, and store documents using PMIS tools for accessibility and accuracy.
• Coordinate with stakeholders to facilitate document reviews within a 10-day turnaround.
• Track pending reviews to maintain momentum and implement version control.
• Conduct regular audits to ensure regulatory and project standard compliance.
• Manage document workflows, troubleshoot issues, and train team members.
• Generate and distribute regular document control reports and status updates.
• Maintain clear communication channels to meet deadlines on an aggressive schedule.

Skills

Attention to detail

Communication skills

Stakeholder coordination

Tools

PMIS: SharePoint, eBuilder, PM Web, Oracle, Kahua

Windows-based software

Job description

Mace in New York seeks an experienced Document Controller to oversee project documentation for a major infrastructure program. You will organize, audit, and manage document workflows across SharePoint, eBuilder, PM Web, Oracle, and Kahua, ensuring timely reviews and version control.

Collaborating with internal and external stakeholders, you will drive accuracy, support training, and generate status reports while maintaining compliance with project standards.