Administrative Assistant - Hybrid Role in Power Projects

Sargent Lundy; Warrenville (IL); Hybrid; USD 49,000 - 72,000; Full time

Benefits offered by this job

Health plans: Medical, Dental, Vision

401(k)

Paid time off

Job summary

Sargent & Lundy in Warrenville, IL is seeking an Administrative Assistant to support project teams with documentation, reporting, and deliverable packaging in a hybrid office/remote setting.

You will manage meetings, prepare minutes, handle time entry and expenses, assist onboarding and training, coordinate office space, and maintain supplies while ensuring accuracy and timely communication using Word, Excel and PowerPoint.

Qualifications

• This position requires a high school diploma (or equivalent) and one year of administrative experience.
• Experience in a production environment with accuracy goals and attention to detail is expected.
• Excellent written and verbal communication, fast keyboarding (50+ wpm), and MS Office proficiency.
• Candidate should be flexible, a team player, a self-starter and willing to work overtime.

Responsibilities

• Serve as focal point for administrative and documentation activities, scope, and budget requirements of assigned projects.
• Write and edit procedures, review calculations, and other project documents per company/client requirements.
• Perform deliverable formatting reviews and gather information to generate project reports.
• Prepare deliverable packaging for transmittal and document storage; drafting correspondence and data entry.
• Assist with onboarding new staff and coordinate training requirements and tracking.
• Attend project meetings, note taking, and tracking follow-up actions.
• Coordinate office space needs and assist with time entry and expense approvals.
• Ensure equipment operation via preventive maintenance and manage inventory.
• Maintain supplies inventory and place expediting orders as needed.
• Provide clerical support including mailing, scanning, and distribution to project teams.
• Schedule real-time via Outlook, book appointments/rooms, and manage conflicts.
• Order lunch for meetings as needed.

Skills

MS Office

Writing & editing

Communication skills

Typing 50+ wpm

Flexibility

Education

High school diploma or equivalent

Some college preferred

Tools

Notary license

Job description

Sargent & Lundy in Warrenville, IL is seeking an Administrative Assistant to support project teams with documentation, reporting, and deliverable packaging in a hybrid office/remote setting.

You will manage meetings, prepare minutes, handle time entry and expenses, assist onboarding and training, coordinate office space, and maintain supplies while ensuring accuracy and timely communication using Word, Excel and PowerPoint.