Hybrid Document Control Specialist: EDMS & Contract Docs

WSP Global Inc.; Columbus (OH); Hybrid; USD 55,000 - 75,000; Full time

Job summary

WSP Global Inc. seeks a Document Control Specialist to join our Project Controls team in Columbus, Ohio. This hybrid role focuses on maintaining the document management system for contract and project documents, ensuring compliance with policies and procedures.

You will support the Document Control Manager and team, manage file naming, uploads/downloads, and distribution, and help optimize workflows while ensuring confidentiality and safety standards are followed.

Qualifications

• Bachelor's degree or equivalent experience.
• 3–5 years of project experience in Document Control or similar role.
• Proficient with Microsoft Office.
• Experience with SharePoint, Bluebeam and Microsoft 365 preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Detail oriented with strong problem solving abilities.
• Excellent client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with focus on improvement.
• Ability to work in a team or independently and maintain confidentiality.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work with the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management support to the entire project team.
• Retrieve files, Upload/Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process incoming/outgoing documentation. Ensure electronic record files are maintained to comply with contractual requirements.
• Familiar with Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.

Skills

Organization

Prioritization

Reading/comprehension

Detail orientation

Customer service

Teamwork/independence

Confidentiality

Safety compliance

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

SharePoint

Bluebeam

Microsoft 365

Job description

WSP Global Inc. seeks a Document Control Specialist to join our Project Controls team in Columbus, Ohio. This hybrid role focuses on maintaining the document management system for contract and project documents, ensuring compliance with policies and procedures.

You will support the Document Control Manager and team, manage file naming, uploads/downloads, and distribution, and help optimize workflows while ensuring confidentiality and safety standards are followed.