Project Controls Specialist

WSP Global Inc.; Lincoln (NE); Hybrid; USD 65,000 - 90,000; Full time

Job summary

WSP Global Inc. seeks a Project Controls Specialist to join our Project Controls team. This hybrid role is based at the client location in Columbus, NE.

You will support project planning and document control, maintaining the EDMS and coordinating with the client and project manager. Ideal candidates have 3–5 years in document control within the power, energy, or construction sectors, plus strong Microsoft Office and collaboration skills.

Qualifications

• Bachelor's degree or equivalent experience.
• 3–5 years of project experience in a Document Control or similar role in Power and Energy or construction.
• Proficiency with Microsoft Office.
• Experience with SharePoint, Procore, Autodesk, eBuilder, Bluebeam and Microsoft 365 preferred.
• Excellent organization, coordination and prioritizing skills.
• Strong reading, comprehension and written retention.

Responsibilities

• Develop and support project planning activities through implementation.
• Maintain document management for contract and project documents.
• Assist in implementing and monitoring workflow processes.
• Work within the EDMS system and document management standards.
• Collaborate with project leads to ensure timely processing of documents.
• Schedule and attend project meetings with the client.

Skills

Project coordination

Communication skills

MS Office

SharePoint

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

SharePoint

Procore

Autodesk

eBuilder

Bluebeam

Microsoft 365

Microsoft Office

Job description

WSP is seeking a Project Controls Specialist to join our Project Controls team. This role will be hybrid and based at our client location in Columbus, NE.

Duties and Responsibilities:

• Work closely with the Client and Project Manager in Client's system, assisting in the development and ongoing activities of project planning through project implementation.
• Support the Project Manager and work with Document Controls Team to maintain a document management system for contract documents and project documents.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work within the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management support to the entire project team.
• Retrieve files, Upload / Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoing documentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiar with the Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.
• Communicate relevant project information to the team
• Schedule and attend project meetings (internal and with the client)

Who You Are

Minimum Qualifications:

• Bachelor's Degree or equivalent experience
• 3-5 years of project experience in a Document Control or similar role, working in Power and Energy or the construction industry.
• Must have experience with Microsoft Office
• Experience with SharePoint, Procore, Autodesk, eBuilder, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Strong attention to detail and a good communicator
• Ability to work independently and as part of a team
• Exhibit good problem-solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Experience supporting a high volume of projects
• Ability to handle a fast-paced environment and multitask effectively