Document Controls Specialist

WSP Global Inc.; Columbus (OH); Hybrid; USD 55,000 - 75,000; Full time

Job summary

WSP Global Inc. seeks a Document Control Specialist to join our Project Controls team in Columbus, Ohio. This hybrid role focuses on maintaining the document management system for contract and project documents, ensuring compliance with policies and procedures.

You will support the Document Control Manager and team, manage file naming, uploads/downloads, and distribution, and help optimize workflows while ensuring confidentiality and safety standards are followed.

Qualifications

• Bachelor's degree or equivalent experience.
• 3–5 years of project experience in Document Control or similar role.
• Proficient with Microsoft Office.
• Experience with SharePoint, Bluebeam and Microsoft 365 preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Detail oriented with strong problem solving abilities.
• Excellent client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with focus on improvement.
• Ability to work in a team or independently and maintain confidentiality.

Responsibilities

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Work with the existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide Document Management support to the entire project team.
• Retrieve files, Upload/Download files, Manage Document Naming Convention, numbering, assigning, and distribution.
• Process incoming/outgoing documentation. Ensure electronic record files are maintained to comply with contractual requirements.
• Familiar with Submittal and RFI Packages Procedure and Processes.
• Work with project department leads to ensure timely processing of documentation.

Skills

Organization

Prioritization

Reading/comprehension

Detail orientation

Customer service

Teamwork/independence

Confidentiality

Safety compliance

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

SharePoint

Bluebeam

Microsoft 365

Job description

This Opportunity

WSP is seeking a Document Control Specialist to join our Project Controls team. This is a hybrid position in Columbus, OH.

Your Impact

Duties and Responsibilities:

• Support the Document Control Manager and Document Control Team to maintain a document management system for contract documents and project documents.
• Work with the Document Control Manager and Document Control Team to ensure policies and procedures are being followed.
• Help implement an efficient work-flow process, monitor daily activity, and implement modifications.
• Workwithinthe existing Electronic Document Management System (EDMS).
• Knowledge of document management process, procedures, and systems.
• Provide DocumentManagementsupportto the entire project team.
• Retrieve files, Upload /Download files,Manage Document Naming Convention, numbering, assigning, and distribution.
• Process Incoming/Outgoingdocumentation. Ensure that electronic record files as required are maintained in good order to comply with contractual requirements.
• Familiarwith the Submittal and RFI Packages Procedure and Processes.
• Work with projectdepartment leads to ensure timely processing of documentation.

Who YouAre

Minimum Qualifications:

• Bachelor's Degree orequivalent experience
• 3-5 years of project experience in a Document Control or similar role,working in the engineering/construction sector.
• Must have experience with Microsoft Office
• Experience with SharePoint, Bluebeam and Microsoft 365 is preferred.
• Excellent organization, coordination, and prioritizing skills.
• Strong reading, comprehension, and written retention skills.
• Exhibit good problem solving skills and superior attention to details.
• Exceptional client relations and customer service skills.
• Energetic, self-motivated, and quick to learn with a focus on continuous improvement.
• Ability to work in a team or independently in a multi-disciplinary team environment.
• Maintain confidentiality at all times.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.

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