Document Control Specialist – EDMS & Project Coordination

WSP Global Inc.; Boston (MA); On-site; USD 108,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision, disability &

Life insurance

Retirement savings

Paid sick leave

Paid vacation

Paid parental leave

Bereavement/voting/naturalization time

Job summary

WSP Global Inc. in Boston seeks a Document Control Specialist to join the Project Controls team in a full-time role at the Boston Office.

You will support the Document Control Manager and maintain contract and project documents within the EDMS, ensuring procedures are followed and workflows are optimized. The position requires a Bachelor’s degree or equivalent experience, 3–5 years in a document control role in infrastructure or construction, and strong MS Office skills.

Qualifications

• Bachelor's degree or equivalent experience.
• 3-5 years of project experience in a Document Control or similar role in transportation infrastructure or construction.
• Experience with Microsoft Office required; SharePoint, Procore, InEight, eBuilder, Bluebeam and Microsoft 365 preferred.
• Excellent organization, coordination and prioritizing skills.
• Strong reading, comprehension and written retention skills.
• Attention to detail and problem solving with client relations focus.

Responsibilities

• Support the Document Control Manager and Team to maintain a document management system for contracts and projects.
• Ensure policies and procedures are followed and help implement an efficient workflow.
• Operate the EDMS and manage file retrieval, uploads/downloads, naming conventions and distribution.
• Process incoming/outgoing documentation and maintain electronic records per contractual requirements.
• Familiar with Submittal and RFI packages; collaborate with project leads to ensure timely processing.

Skills

Project coordination

Attention to detail

Customer service

Teamwork

Problem solving

Communication skills

Confidentiality

Ethical judgment

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

SharePoint

Procore

InEight

eBuilder

Bluebeam

Microsoft 365

Job description

WSP Global Inc. in Boston seeks a Document Control Specialist to join the Project Controls team in a full-time role at the Boston Office.

You will support the Document Control Manager and maintain contract and project documents within the EDMS, ensuring procedures are followed and workflows are optimized. The position requires a Bachelor’s degree or equivalent experience, 3–5 years in a document control role in infrastructure or construction, and strong MS Office skills.