Hybrid Billing Specialist (Law Firm)

Baker Donelson; Memphis (TN); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Baker Donelson is seeking a Billing Specialist to join our Revenue Services team in a hybrid role. The ideal candidate has at least two years of law-firm billing experience and will manage invoicing, data entry, and client communications with precision and efficiency.

You will work with attorneys and staff to ensure accurate prebills, timely invoices, and compliant billing practices while maintaining billing databases and generating reports for decision-making.

Qualifications

• Minimum of two years of billing experience in a law firm.
• Strong verbal and written communication skills.
• Ability to collaborate across departments and with diverse teams.
• Proficiency in Excel and Microsoft Office.
• Ability to manage high-volume workloads in a fast-paced environment.

Responsibilities

• Execute billing functions leading to the generation of client invoices, including reviewing prebills, adjusting time and disbursement entries, editing billing details, and applying prepayments and trust funds.
• Generate, post, and distribute invoices to clients and attorneys in a timely and accurate manner.
• Maintain and update firm billing databases, ensuring accurate entry and retrieval of client-related billing data.
• Collaborate closely with attorneys and colleagues to address billing-related matters and ensure alignment with client expectations.
• Ensure billing instructions specific to clients and attorneys are accurately maintained and consistently followed.
• Monitor unbilled work-in-progress (WIP) to support timely and efficient billing cycles.
• Create spreadsheets and reports by analyzing data from financial systems and dashboards to support billing operations and decision-making.
• Participate in the implementation and execution of special billing projects as assigned.
• Adhere to departmental policies and procedures to ensure compliance and consistency in billing practices.
• Respond promptly and professionally to billing inquiries from attorneys, secretaries, and clients, providing clear and accurate information.
• Perform additional duties and special projects as assigned by the billing manager or director of revenue services.

Skills

Billing experience

Verbal and written communication

Cross-department collaboration

Organizational skills

Attention to detail

Working under pressure

Tools

Aderant

Prebill Viewer

Microsoft Office

Excel

Job description

Baker Donelson is seeking a Billing Specialist to join our Revenue Services team in a hybrid role. The ideal candidate has at least two years of law-firm billing experience and will manage invoicing, data entry, and client communications with precision and efficiency.

You will work with attorneys and staff to ensure accurate prebills, timely invoices, and compliant billing practices while maintaining billing databases and generating reports for decision-making.