Hybrid Law Firm Billing Specialist

Baker Donelson; Illinois; Hybrid; USD 50,000 - 75,000; Full time

Job summary

Baker Donelson is seeking a Billing Specialist in Illinois to join the Revenue Services team. The ideal candidate will have at least two years of billing experience in a law firm, with the ability to prioritize, manage multiple tasks, and adapt to a fast-paced environment.

The role reports to the Billing Manager and supports client invoicing, WIP monitoring, and collaboration with attorneys. This hybrid position requires presence at the office on the 2nd and 4th Wednesdays.

Qualifications

• Minimum of two years of billing experience in a law firm.
• Proactive self-starter with strong organizational skills.
• Ability to manage multiple tasks and deadlines.
• Excellent verbal and written communication.

Responsibilities

• Execute billing functions leading to the generation of client invoices, including reviewing prebills, adjusting time and disbursement entries, editing billing details, and applying prepayments and trust funds.
• Generate, post, and distribute invoices to clients and attorneys in a timely and accurate manner.
• Maintain and update firm billing databases, ensuring accurate entry and retrieval of client-related billing data.
• Collaborate closely with attorneys and colleagues to address billing-related matters and ensure alignment with client expectations.
• Ensure billing instructions specific to clients and attorneys are accurately maintained and consistently followed.
• Monitor unbilled work-in-progress (WIP) to support timely and efficient billing cycles.
• Create spreadsheets and reports by analyzing data from financial systems and dashboards to support billing operations and decision-making.
• Participate in the implementation and execution of special billing projects as assigned.
• Adhere to departmental policies and procedures to ensure compliance and consistency in billing practices.
• Respond promptly and professionally to billing inquiries from attorneys, secretaries, and clients, providing clear and accurate information.
• Perform additional duties and special projects as assigned by the billing manager or director of revenue services.

Skills

Billing experience

Analytical thinking

Time management

Communication skills

Attention to detail

Team collaboration

Tools

Aderant

Prebill Viewer

Job description

Baker Donelson is seeking a Billing Specialist in Illinois to join the Revenue Services team. The ideal candidate will have at least two years of billing experience in a law firm, with the ability to prioritize, manage multiple tasks, and adapt to a fast-paced environment.

The role reports to the Billing Manager and supports client invoicing, WIP monitoring, and collaboration with attorneys. This hybrid position requires presence at the office on the 2nd and 4th Wednesdays.