Law Firm Billing Specialist — Hybrid, High-Volume

Baker Donelson; Baton Rouge (LA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Baker Donelson is seeking a Billing Specialist to support Revenue Services. The role requires at least two years of law firm billing experience, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

The hybrid position involves collaboration with attorneys and staff, timely invoice processing, and close attention to client billing instructions. Proficiency in Aderant, Prebill Viewer, and Excel is preferred.

Qualifications

• Minimum of two years of billing experience in a law firm setting.
• Strong organizational skills and ability to manage multiple tasks and projects.
• Proactive self-starter with capacity to adapt in a fast-paced environment.
• Solid understanding of standard billing concepts, practices, and procedures.

Responsibilities

• Execute billing functions leading to the generation of client invoices, including reviewing prebills, adjusting time and disbursement entries, editing billing details, and applying prepayments and trust funds.
• Generate, post, and distribute invoices to clients and attorneys in a timely and accurate manner.
• Maintain and update firm billing databases, ensuring accurate entry and retrieval of client-related billing data.
• Collaborate closely with attorneys and colleagues to address billing-related matters and ensure alignment with client expectations.
• Ensure billing instructions specific to clients and attorneys are accurately maintained and consistently followed.
• Monitor unbilled work-in-progress (WIP) to support timely and efficient billing cycles.
• Create spreadsheets and reports by analyzing data from financial systems and dashboards to support billing operations and decision-making.
• Participate in the implementation and execution of special billing projects as assigned.
• Adhere to departmental policies and procedures to ensure compliance and consistency in billing practices.
• Respond promptly and professionally to billing inquiries from attorneys, secretaries, and clients, providing clear and accurate information.
• Perform additional duties and special projects as assigned by the billing manager or director of revenue services.

Skills

Communication

Multitasking

Organization

Teamwork

Attention to detail

Tools

Aderant

Prebill Viewer

Excel

Microsoft Office

Job description

Baker Donelson is seeking a Billing Specialist to support Revenue Services. The role requires at least two years of law firm billing experience, strong organizational skills, and the ability to manage multiple tasks in a fast-paced environment.

The hybrid position involves collaboration with attorneys and staff, timely invoice processing, and close attention to client billing instructions. Proficiency in Aderant, Prebill Viewer, and Excel is preferred.