Hybrid Billing Analyst — Impactful Project Finance

Vanasse Hangen Brustlin Inc.; Portland (ME); Hybrid; USD 37.000 - 48.000; Vollzeit

Zusammenfassung

Vanasse Hangen Brustlin Inc. (VHB) is seeking a Billing Analyst to join the New England Regional Finance team.

The role focuses on accurate, timely invoicing and strong project financial performance across multiple New England offices, with hybrid work options. The position supports project setup, budgeting, and ongoing billing operations, requiring detail-oriented individuals comfortable collaborating with project managers and subconsultants.

Qualifikationen

• Associate's degree in Accounting, Finance, Business, Management, or a related field; bachelor's degree preferred.
• 0-4 years of experience in billing, accounts receivable, collections, accounting, finance operations, or a related field.
• Experience in a professional services, engineering, architecture, construction, or project-based environment preferred.
• Experience with an ERP or accounting system required; familiarity with Deltek Vision or Vantagepoint is strongly preferred.

Aufgaben

• Prepare, review, and process client invoices in accordance with contract terms, client requirements, and internal billing deadlines.
• Manage recurring billing cycles, including invoice revisions, credit/rebill activity, and billing corrections.
• Support project setup and budgeting by reviewing contract compensation, billing methods, and project financial requirements.
• Maintain accurate project financial records and billing support documentation, including timesheets, expense reports, subconsultant invoices, and other client-required materials.
• Coordinate accounts payable activities with subconsultants and vendors, including logging, reviewing, coding, and reconciling invoices.
• Research and resolve client questions and discrepancies related to project billing, subconsultant invoicing, payments, and account balances.
• Monitor accounts receivable aging reports and follow up on outstanding invoices in coordination with Project Managers and Finance leadership.
• Apply payments, reconcile unapplied cash, and assist with account reconciliations, credit memos, and billing adjustments.
• Partner with Project Managers and other internal stakeholders to resolve billing disputes and remove barriers to collection.
• Prepare routine billing, AR aging, and trend analyses to support leadership review and project financial decision-making.
• Identify opportunities to improve billing processes, documentation, and reporting accuracy.
• Support the Finance team and Project Managers with additional finance- and contract-related tasks, including tracking general office expenses as needed.

Kenntnisse

Organizational skills

Attention to detail

Problem-solving

Communication skills

Independent work

Collaboration

Adaptability

Ausbildung

Associate's degree in Accounting/Finance/Business/Management

Bachelor's degree preferred

Tools

Deltek Vision

Vantagepoint

Excel

Jobbeschreibung

Vanasse Hangen Brustlin Inc. (VHB) is seeking a Billing Analyst to join the New England Regional Finance team.

The role focuses on accurate, timely invoicing and strong project financial performance across multiple New England offices, with hybrid work options. The position supports project setup, budgeting, and ongoing billing operations, requiring detail-oriented individuals comfortable collaborating with project managers and subconsultants.