Hybrid AEC Proposals Lead — Transportation & Infrastructure

GAI Consultants Inc.; Canton (OH); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid schedule

Medical, dental, vision insurance

Company-paid life insurance

Paid time off & holidays

Job summary

GAI Consultants Inc. is seeking a Proposal Specialist/Marketing Specialist to lead transportation and infrastructure pursuits in a hybrid role across Indiana, Kentucky, Ohio or West Virginia.

You will drive end-to-end strategy, schedule, narrative, compliance, and delivery to win DOT, county and municipal work. You’ll collaborate with engineers and business leaders, convert technical depth into persuasive stories, and own the process from kickoff to submission and shortlist interviews.

Qualifications

• 5+ years in proposal coordination, proposal management, or AEC marketing.
• Proven track record managing proposals to hard deadlines with multiple contributors.
• Strong writing, editing, and proofreading skills.
• Adobe InDesign and Creative Suite.
• Microsoft Word, Excel, PowerPoint, Outlook.
• Associate or bachelor's degree in marketing, communications, business, or related field.
• Valid driver's license and reliable transportation for local travel.

Responsibilities

• Full pursuit lifecycle; kickoff through submission and shortlist interview.
• Lead mid-sized pursuits independently; support major and multi-firm efforts.
• RFP compliance; build the matrix, own it, confirm every requirement is answered before anything leaves the building.
• Writing and editing; approach narratives, executive summaries, project descriptions, and staff resumes.
• Shortlist interviews; presentation development, materials, rehearsal coordination, and logistics.
• Deltek Vantagepoint; keep project, client, and pursuit data accurate, and improve how it gets captured and reused.
• Marketing collateral; service briefs, project profiles, award submissions, and speaking proposals.
• Process improvement; content libraries, templates, and boilerplate that raise quality and cut turnaround time.

Skills

Proposal coordination

Proposal management

Writing & editing

Communication

Education

Associate or bachelor's degree in marketing, communications, business, or related field

Tools

Deltek Vantagepoint

Adobe InDesign

Adobe Creative Suite

Microsoft Word

Excel

PowerPoint

Outlook

CRM

Job description

GAI Consultants Inc. is seeking a Proposal Specialist/Marketing Specialist to lead transportation and infrastructure pursuits in a hybrid role across Indiana, Kentucky, Ohio or West Virginia.

You will drive end-to-end strategy, schedule, narrative, compliance, and delivery to win DOT, county and municipal work. You’ll collaborate with engineers and business leaders, convert technical depth into persuasive stories, and own the process from kickoff to submission and shortlist interviews.