Hybrid Administrative Specialist - Multi-Team Support & Events

ACMS Northwest; Portland (OR); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Company-paid life insurance

EAP

Paid holidays

Costco membership

Hybrid work schedule

Job summary

ACMS Northwest is seeking an Administrative Assistant to support multiple teams, helping keep the office organized, efficient, and running smoothly. The ideal candidate is detail-oriented, customer-focused, and highly organized, with a knack for coordinating various projects and communications.

The role includes onboarding coordination with HR and IT, managing supplies and records, and supporting events, safety training, and fleet activities. Hybrid schedule applies.

Qualifications

• Previous administrative support experience or similar role.
• Strong organizational and time-management skills.
• Excellent written, verbal, and interpersonal communication.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, Teams, PowerPoint).
• Ability to handle confidential information with discretion.
• Attention to detail and customer-service mindset.
• Ability to work independently and in a team.
• Familiarity with A/E/C industry is a plus.
• Valid driver’s license and ability to travel locally as needed.

Responsibilities

• Serve as primary office contact for calls, visitors, and inquiries.
• Maintain a clean, organized, and professional office environment.
• Manage office supply inventories and equipment.
• Support onboarding/offboarding with HR and IT.
• Coordinate safety training registrations and records.
• Assist with company events and employee engagement activities.
• Assist with fleet-related administrative tasks and records.
• Prepare, format, and distribute documents and reports.
• Deliver supplies and materials to local employees and job sites.
• Provide administrative support to leadership and departments.
• Perform additional duties and special projects as needed.

Skills

Organizational skills

Time management

Communication skills

Customer service

Teamwork

Detail-oriented

Tools

Microsoft 365

Outlook

Word

Excel

Teams

PowerPoint

Job description

ACMS Northwest is seeking an Administrative Assistant to support multiple teams, helping keep the office organized, efficient, and running smoothly. The ideal candidate is detail-oriented, customer-focused, and highly organized, with a knack for coordinating various projects and communications.

The role includes onboarding coordination with HR and IT, managing supplies and records, and supporting events, safety training, and fleet activities. Hybrid schedule applies.