Administrative Assistant

Net2Source (N2S); Zionsville (IN); Hybrid; USD 45,000 - 60,000; Full time

Job summary

A professional services firm is seeking an Administrative Support professional for a hybrid role based in Zionsville, Indiana. This position requires managing calendars, travel, and communications while providing high-level administrative support. The ideal candidate should have at least 2 years of experience and proficiency in Microsoft Office and SharePoint. The role emphasizes strong organizational skills and discretion while handling sensitive information. Candidates must be onsite Tuesday through Thursday.

Qualifications

• Minimum 2 years of administrative experience.
• Experience supporting multiple stakeholders in a fast-paced environment.
• Experience with travel coordination and expense management.

Responsibilities

• Provide administrative support to functional leaders.
• Manage calendars, travel, and communications.
• Support SharePoint sites and cross-functional coordination.
• Organize large meetings and events.
• Prepare documents and correspondence.

Skills

Microsoft Office (Word, Excel, PowerPoint, Outlook)

SharePoint

Microsoft Teams

Concur

Organizational skills

Time management

Communication skills

Attention to detail

Proactive mindset

Education

High School Diploma or GED

Job description

Hybrid: Onsite (Tues/Wed/Thurs) / Remote (Mon/Wed)

Duration: 12 months contract

Position Summary

• Provide administrative support to functional leaders in a fast‑paced, professional environment.
• Manage calendars, travel, expenses, and communications while maintaining discretion.
• Support SharePoint sites, meetings, and cross‑functional coordination.
• Act as a key liaison to ensure smooth communication across teams and stakeholders.

Responsibilities

• Support SharePoint sites owned by functional leaders.
• Manage calendars, schedule meetings, and coordinate appointments.
• Manage organizational announcements and internal distribution lists.
• Handle sensitive and confidential information with discretion.
• Organize and plan large meetings and events, including agenda development.
• Serve as a primary point of contact for internal and external stakeholders.
• Prepare and edit documents, presentations, and correspondence.
• Arrange domestic and international travel for leaders and extended teams.
• Coordinate and support special projects as needed.

Education

• High School Diploma or GED.

Experience

• Minimum 2 years of administrative experience.
• Experience supporting multiple stakeholders in a fast‑paced environment.
• Experience with travel coordination and expense management.

Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and SharePoint.
• Experience with Microsoft Teams; Concur experience preferred.
• Strong organizational and time management skills.
• Ability to multitask and prioritize effectively.
• Strong written, verbal, and interpersonal communication skills.
• High attention to detail and discretion.
• Proactive mindset with ability to anticipate needs.
• Ability to collaborate and work effectively in team environments.
• Comfortable working under pressure and meeting deadlines.

Additional Requirements

• Must be onsite Tuesday, Wednesday, and Thursday.