Hybrid Part-Time Administrative Assistant for Nonprofit Ops

Collision Engineering Career Alliance; Clayton (MO); Hybrid; USD 23,000 - 30,000; Part time

Benefits offered by this job

Internet stipend

Job summary

Collision Engineering Career Alliance is seeking an Administrative Assistant to support day-to-day operations for the national team in a hybrid setup. The role includes invoicing support, purchasing coordination, travel logistics, and calendar management, with an emphasis on organization and confidentiality.

The position is part-time (3 days per week, up to 32 hours) with an in-office training period before remote work begins.

Qualifications

• 2+ years of experience in an administrative support or office coordination role.
• Proficiency with Microsoft Office and/or Google Workspace; comfortable learning new software.
• Strong organizational skills with the ability to manage multiple priorities, vendors, and deadlines.
• Excellent written and verbal communication with a professional, service‑oriented approach.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Ability to maintain confidentiality and exercise sound judgment with sensitive information.

Responsibilities

• Provide day-to-day administrative support to the national team and assist with document preparation and file organization.
• Process invoices and billing documentation without handling final payments.
• Coordinate ordering of office supplies, program materials, and other resources for the national team.
• Manage travel arrangements and logistics for staff, including itineraries and budgets.
• Support calendar management and routine email coordination with industry partners and donors.

Skills

Administrative support experience

Microsoft Office / Google Workspace

Organizational skills

Communication skills

Attention to detail

Confidentiality

Multi-priority management

Education

High school diploma

Associate's or Bachelor's degree in administration

Job description

Collision Engineering Career Alliance is seeking an Administrative Assistant to support day-to-day operations for the national team in a hybrid setup. The role includes invoicing support, purchasing coordination, travel logistics, and calendar management, with an emphasis on organization and confidentiality.

The position is part-time (3 days per week, up to 32 hours) with an in-office training period before remote work begins.