Administrative Assistant

ACMS Northwest; Portland (OR); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health benefits

401(k) with match

Company-paid life insurance

EAP

Paid holidays

Costco membership

Hybrid work schedule

Job summary

ACMS Northwest is seeking an Administrative Assistant to support multiple teams, helping keep the office organized, efficient, and running smoothly. The ideal candidate is detail-oriented, customer-focused, and highly organized, with a knack for coordinating various projects and communications.

The role includes onboarding coordination with HR and IT, managing supplies and records, and supporting events, safety training, and fleet activities. Hybrid schedule applies.

Qualifications

• Previous administrative support experience or similar role.
• Strong organizational and time-management skills.
• Excellent written, verbal, and interpersonal communication.
• Proficiency with Microsoft 365 apps (Outlook, Word, Excel, Teams, PowerPoint).
• Ability to handle confidential information with discretion.
• Attention to detail and customer-service mindset.
• Ability to work independently and in a team.
• Familiarity with A/E/C industry is a plus.
• Valid driver’s license and ability to travel locally as needed.

Responsibilities

• Serve as primary office contact for calls, visitors, and inquiries.
• Maintain a clean, organized, and professional office environment.
• Manage office supply inventories and equipment.
• Support onboarding/offboarding with HR and IT.
• Coordinate safety training registrations and records.
• Assist with company events and employee engagement activities.
• Assist with fleet-related administrative tasks and records.
• Prepare, format, and distribute documents and reports.
• Deliver supplies and materials to local employees and job sites.
• Provide administrative support to leadership and departments.
• Perform additional duties and special projects as needed.

Skills

Organizational skills

Time management

Communication skills

Customer service

Teamwork

Detail-oriented

Tools

Microsoft 365

Outlook

Word

Excel

Teams

PowerPoint

Job description

We have an excellent opportunity for an Administrative Assistant to join our team. In this role, you will provide administrative support across multiple areas of the business, helping keep our office organized, efficient, and running smoothly. The ideal candidate is detail-oriented, customer-focused, highly organized, and enjoys supporting a variety of teams and projects.

• Comprehensive health benefits available the first of the month following your start date
• 401(k) Plan with 4% company match and immediate vesting
• Company-paid life insurance and Employee Assistance Program (EAP)
• 12 paid company holidays, vacation, and sick leave
• Costco membership and additional employee perks
• Hybrid work schedule (minimum three days per week in-office)

Responsibilities

• Serve as the primary point of contact for the office, directing calls, visitors, and inquiries.
• Maintain a clean, organized, and professional office environment.
• Manage office supply, PPE, and equipment inventories.
• Support employee onboarding and offboarding activities in coordination with HR and IT.
• Coordinate employee safety training registrations, certifications, and training records.
• Assist with company events, employee engagement activities, and community outreach initiatives.
• Assist with fleet-related administrative activities, including registrations, maintenance coordination, and recordkeeping.
• Prepare, format, and distribute documents, reports, and correspondence.
• Deliver supplies, equipment, and materials to local employees and job sites as needed.
• Provide administrative support to leadership and various departments.
• Perform additional administrative duties and special projects as assigned.

Qualifications

• Previous experience in an administrative assistant, office assistant, office coordinator, customer service, executive assistant, or similar support role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, Teams, and PowerPoint.
• Ability to maintain accurate records and confidential information.
• Strong attention to detail and commitment to customer service.
• Ability to work independently and collaboratively as part of a team.
• Familiarity with the architecture, engineering, or construction (A/E/C) industry is a plus.
• Valid driver's license and ability to travel locally as needed.

Expected Compensation Range

Compensation for this position is expected to fall within the posted range; however, final compensation will be based on factors such as relevant experience, qualifications, skills, certifications, and overall alignment with the position's responsibilities.

About ACMS Northwest

ACMS Northwest is an Oregon-based, women-owned construction management and civil engineering firm providing professional services to public agencies and private-sector clients. Our work includes construction management, inspection, engineering support, and project coordination on a wide range of infrastructure and development projects, including transportation, utilities, wastewater facilities, parks, public spaces, and private developments.

We are committed to providing exceptional service to our clients while fostering a collaborative, supportive, and professional work environment for our employees.