Hybrid Project & Administrative Coordinator: Events & Operations

Transition Management Corp.; Stamford (CT); Hybrid; USD 52,000 - 58,000; Full time

Job summary

Transition Management Corp. is seeking a proactive Project and Administrative Coordinator to support the Head of Facilities Operations & Corporate Services.

The role blends high-level administrative duties with project coordination across global offices, reporting to the AGM of US Regionals. The ideal candidate has 1–3 years of relevant experience, can manage complex calendars, travel, and expenses, and is proficient with AI tools and MS Office.

Qualifications

• Bachelor's degree required.
• 1–3 years of administrative or project coordination experience.
• Experience managing calendars, travel, and expenses.
• Experience supporting onsite events and meetings.
• Familiarity with AI tools at a foundational level and willingness to learn new technologies to support administrative tasks.
• Strong organizational and communication skills with attention to detail.
• Proficiency in Microsoft Office Suite and project management tools.
• Professionalism and discretion with sensitive information.

Responsibilities

• Prepare meeting agendas, capture notes, drive project timelines, and maintain action item trackers.
• Liaise with stakeholders and cross-functional partners.
• Support AI program through administrative project support and executive-facing materials.
• Assist in large firmwide events and projects, including onsite setup and logistics.
• Create polished, brand-aligned presentations and communications.
• Support regional facilities operations and standardize best practices across offices.
• Maintain training trackers and compliance with required learning.

Skills

Calendar management

Travel planning

Expense management

Event coordination

Executive communications

Microsoft Office

AI tools

Project coordination

Confidential information handling

Communication skills

Education

Bachelor's degree

Tools

Microsoft Office Suite

Project management tools

Job description

Transition Management Corp. is seeking a proactive Project and Administrative Coordinator to support the Head of Facilities Operations & Corporate Services.

The role blends high-level administrative duties with project coordination across global offices, reporting to the AGM of US Regionals. The ideal candidate has 1–3 years of relevant experience, can manage complex calendars, travel, and expenses, and is proficient with AI tools and MS Office.