Hybrid Administrative & Project Support Specialist

netPolarity, Inc.; Palo Alto (CA); Hybrid; USD 48,000 - 55,000; Full time

Job summary

netPolarity, Inc. in Palo Alto, CA is seeking a temporary Administrative Associate 3 for a 12-month contract. The role requires strong organizational and communication skills, scheduling, travel management, and experience with Stanford Oracle Finance (preferred).

The position reports to the Department Operations Manager and collaborates with the Division Chief to support onboarding, reimbursements, and a range of administrative and financial tasks.

Qualifications

• Proficient with office and email software
• Strong organizational skills and attention to detail
• Excellent verbal and written communication
• Customer service and interpersonal skills
• Ability to prioritize and multi-task
• Experience in academic or medical center environment
• Experience navigating Oracle Financial tools
• Experience coordinating events and logistics
• Experience with project management tools

Responsibilities

• Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Schedule/organize conferences, seminars, and events and manage related logistics.
• Manage calendars, travel arrangements, reimbursements, and contract submissions.
• Oversee onboarding/offboarding of administrative personnel.
• Process and reconcile a variety of financial transactions and budget statements.

Skills

Computer skills

Organizational skills

Communication skills

Multitasking

Academic/medical center experience

Event coordination

Project management

Tools

Oracle

Job description

netPolarity, Inc. in Palo Alto, CA is seeking a temporary Administrative Associate 3 for a 12-month contract. The role requires strong organizational and communication skills, scheduling, travel management, and experience with Stanford Oracle Finance (preferred).

The position reports to the Department Operations Manager and collaborates with the Division Chief to support onboarding, reimbursements, and a range of administrative and financial tasks.