Administrative Executive Assistant

netPolarity, Inc.; Palo Alto (CA); Hybrid; USD 48,000 - 55,000; Full time

Job summary

netPolarity, Inc. in Palo Alto, CA is seeking a temporary Administrative Associate 3 for a 12-month contract. The role requires strong organizational and communication skills, scheduling, travel management, and experience with Stanford Oracle Finance (preferred).

The position reports to the Department Operations Manager and collaborates with the Division Chief to support onboarding, reimbursements, and a range of administrative and financial tasks.

Qualifications

• Proficient with office and email software
• Strong organizational skills and attention to detail
• Excellent verbal and written communication
• Customer service and interpersonal skills
• Ability to prioritize and multi-task
• Experience in academic or medical center environment
• Experience navigating Oracle Financial tools
• Experience coordinating events and logistics
• Experience with project management tools

Responsibilities

• Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Schedule/organize conferences, seminars, and events and manage related logistics.
• Manage calendars, travel arrangements, reimbursements, and contract submissions.
• Oversee onboarding/offboarding of administrative personnel.
• Process and reconcile a variety of financial transactions and budget statements.

Skills

Computer skills

Organizational skills

Communication skills

Multitasking

Academic/medical center experience

Event coordination

Project management

Tools

Oracle

Job description

Job Description

Job Description

** Title: Administrative Associate 3**

** Location: Palo Alto, CA (Hybrid role)**

** Pay rate: $35-$40 an hour on W2. Without benefit**

** Duration: 12 months contract**

Summary:

Seeking for a temporary Administrative Associate 3. We are actively seeking a highly motivated candidate to perform a variety of administrative functions, including strong organizational and communication skills, calendaring, and financial processing experience, as well as those who demonstrate a strong track record in schedule and project management and have experience navigating Stanford Oracle Finance (preferred).

This position reports directly to the Department Operations Manager and works closely with the Division Chief.

Job Duties:

• Provide general administrative support including calendaring, meeting scheduling, travel management, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events
• Schedule/Calendar management, travel arrangements, event planning, purchasing/reimbursements, project management, contract submissions, IRB (Institutional Review Board) submissions
• Knowledge in admin personnel onboarding/offboarding
• Oversee and/or process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies.

Requirements:

** Knowledge, Skills and Abilities:**

• Proficient computer skills and demonstrated experience with office and email software
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task
• Experience in academic or medical center environment
• Experience in navigating Stanford Financial management tools such as Oracle
• Experience in coordination of event and logistics
• Experience with project management tools

Company Description

The mission of netPolarity is to be a leading full-service global supplier of workforce procurement solutions. We empower and enrich the lives of everyone we touch by “bridging the gap” between world class organizations and contingent workers.

Our vision is building a brand based on integrity, reliability, quality and professionalism; and to be the first supplier that clients think of when the best talent is needed as well as the employer of choice for contingent workers. Our name is synonymous with the best service offerings in the industry.

What We Stand For

netPolarity is built on a set of everlasting concrete values. We pride ourselves on exceeding both our clients’ and our contingent workers’ expectations, without ever compromising our core beliefs. Here are the values and commitments that we proudly stand by.

Integrity

We deliver what we promise. There is nothing more important to us than our word. Our reputation speaks for itself.

Ethics

We commit to maintaining the highest ethical standard in a

Company Description

The mission of netPolarity is to be a leading full-service global supplier of workforce procurement solutions. We empower and enrich the lives of everyone we touch by “bridging the gap” between world class organizations and contingent workers.

Our vision is building a brand based on integrity, reliability, quality and professionalism; and to be the first supplier that clients think of when the best talent is needed as well as the employer of choice for contingent workers. Our name is synonymous with the best service offerings in the industry.

What We Stand For

netPolarity is built on a set of everlasting concrete values. We pride ourselves on exceeding both our clients’ and our contingent workers’ expectations, without ever compromising our core beliefs. Here are the values and commitments that we proudly stand by.

Integrity

We deliver what we promise. There is nothing more important to us than our word. Our reputation speaks for itself.

Ethics

We commit to maintaining the highest ethical standard in a