Administrative & HR Operations Associate

The Planet Group; Palo Alto (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

The Planet Group is seeking an Administrative Associate to provide administrative and operational support with limited supervision in Palo Alto, CA. The role will require handling 50% HR tasks and 50% administrative duties, working closely with supervisors and staff.

The position emphasizes calendar management, travel planning, document drafting, budget handling, and coordination of conferences or events. Strong organizational, communication, and interpersonal skills are essential for success.

Qualifications

• At least four years of administrative experience.
• Advanced computer skills with office software.
• Proven ability to complete projects.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work.
• Ability to take initiative and own projects.

Responsibilities

• Provide administrative support with limited supervision.
• May lead staff or supervise day-to-day work of student or temporary workers.
• Schedule, organize, and coordinate conferences, seminars, and events, including vendor coordination.
• Draft and edit documents and correspondence for presentations, reports, and grants.
• Plan calendars, arrange travel, and resolve scheduling conflicts.
• Oversee and/or process a variety of complex financial transactions and budgets.

Skills

Administrative experience

Organizational skills

Communication skills

Attention to detail

Multitasking

Initiative

Education

High school diploma

Tools

Smartsheet

Microsoft Office

Google Workspace

Job description

The Planet Group is seeking an Administrative Associate to provide administrative and operational support with limited supervision in Palo Alto, CA. The role will require handling 50% HR tasks and 50% administrative duties, working closely with supervisors and staff.

The position emphasizes calendar management, travel planning, document drafting, budget handling, and coordination of conferences or events. Strong organizational, communication, and interpersonal skills are essential for success.