Administrative Assistant

Career Group; San Francisco (CA); On-site; USD 34,000 - 49,000; Part time

Job summary

Career Group is seeking a polished Administrative Assistant to provide PTO coverage for a fast-paced real estate finance team in San Francisco. This temporary role offers hands-on office support, a professional environment, and exposure to a leading financial services setting.

The assignment runs from October 21, 2026 through November 3, 2026, at $30 per hour, paid hourly. Onsite duties include greeting visitors, coordinating front desk tasks, restocking supplies, and ensuring a welcoming,

Qualifications

• Experience as Administrative Assistant or similar role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Polished demeanor with clients and visitors.
• Ability to work independently in a fast-paced office.

Responsibilities

• Provide general administrative and office support.
• Manage front desk and greet visitors.
• Maintain a welcoming, organized reception area.
• Monitor and restock office and kitchen supplies.
• Support meeting and conference room preparation.
• Assist employees and visitors with general office needs.
• Help with light physical tasks related to office upkeep.
• Provide additional administrative support during PTO coverage.

Skills

Administrative support

Office coordination

Communication

Independent work

Multi-tasking

Job description

Our client, a leading real estate investment bank, is seeking a polished and dependable Administrative Assistant to join their team for a short-term PTO coverage assignment. This is a great opportunity for an experienced administrative professional to support a fast-paced, professional office and gain exposure to a leading financial services environment.Please note that this is a temporary position covering PTO from October 21, 2026 through November 3, 2026, paying $30/hr.

Responsibilities

• Provide general administrative and office support to ensure the office runs smoothly.
• Manage front desk responsibilities, including greeting visitors and assisting with incoming calls and guests.
• Maintain a welcoming, organized, and professional reception area.
• Monitor and restock office and kitchen supplies, including snacks, beverages, and other refreshments.
• Assist with keeping common areas, conference rooms, and kitchen areas clean, stocked, and organized.
• Support meeting and conference room preparation as needed.
• Assist employees and visitors with general office needs and requests.
• Help with light physical tasks related to office upkeep, including carrying and stocking supplies.
• Provide additional administrative support as needed during the PTO coverage period.

Requirements

• Previous experience in an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Professional and polished demeanor when interacting with employees, clients, and visitors.
• Ability to manage multiple tasks and prioritize responsibilities in a fast-paced office environment.
• Dependable, proactive, and comfortable working independently.
• Comfortable performing hands-on office support and light physical tasks, including lifting, carrying, and stocking office and kitchen supplies.
• Ability to work onsite in San Francisco for the duration of the assignment.
• Prior experience in a professional services, financial services, or similarly polished office environment is preferred.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california