Strategic Administrative Associate — Hybrid, 30h/wk

School of Medicine; Palo Alto (CA); Híbrido; USD 60.000 - 85.000; A tiempo parcial

Descripción de la vacante

Stanford University’s Department of Surgery in Palo Alto, CA seeks an administrative professional for a 0.75 FTE role, primarily on-site with 20% remote work. The position supports senior leadership, coordinates complex calendars, meetings, and travel, and manages budgets and documentation for grants and programs.

The role requires strong organizational skills, experience with research or academic settings, and excellent communication.

Formación

• High school diploma and four years of administrative experience, or an equivalent combination of education and relevant experience.
• Experience with complex scheduling and calendar management for executives.
• Knowledge of federal grant submission processes and related documentation.
• Excellent organizational skills with attention to detail.
• Strong verbal and written communication and ability to liaise with campus partners.

Responsabilidades

• Act on behalf of supervisor, department manager, or chair to establish priorities and solve administrative issues.
• Schedule, organize, and operate conferences, seminars, events including vendor coordination and budgeting.
• Draft documents and correspondence for presentations, grants, conferences, and reports; edit and fact-check content.
• Plan and schedule calendars, resolve conflicts, and arrange travel in compliance with policies.
• Create reports and spreadsheets using various software systems.
• Process complex financial transactions, monitor and reconcile budgets, and assist with equipment requests.
• Coordinate maintenance, office moves, and minor renovations as needed.
• May lead staff or supervise students/temporary workers, assign workloads, and provide performance input.

Conocimientos

Advanced organizational skills

Complex scheduling experience

Federal grant submission knowledge

Prioritization and multitasking

Verbal and written communication

Collaboration with senior leadership

Administrative experience in research/

Customer service and interpersonal

Office software proficiency

Educación

High school diploma + 4 years administrative experience

Descripción del empleo

Stanford University’s Department of Surgery in Palo Alto, CA seeks an administrative professional for a 0.75 FTE role, primarily on-site with 20% remote work. The position supports senior leadership, coordinates complex calendars, meetings, and travel, and manages budgets and documentation for grants and programs.

The role requires strong organizational skills, experience with research or academic settings, and excellent communication.