Administrative Associate 2

Planet Group; Palo Alto (CA); On-site; USD 52,000 - 58,000; Full time

Job summary

Planet Group is seeking a temporary Administrative Associate in Palo Alto, CA to manage calendars for multiple physicians, arrange interviews and conferences, and coordinate call schedules. The role also involves processing reimbursements and supporting various administrative tasks.

The successful candidate will have strong organizational and communication skills, be able to multitask, and navigate office systems like QGENDA.

Qualifications

• High school diploma with 3 years of administrative experience.
• Proficient with office software and email applications.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize and multi-task.
• Familiarity with QGENDA and Stanford Oracle Finance (desirable).

Responsibilities

• Provide general administrative support including calendaring, meeting scheduling, booking travel, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events

Skills

Calendaring

Scheduling

Travel booking

Reimbursements

Customer service

Communication

Education

High school diploma and 3 years administrative experience

Tools

QGENDA

Stanford Oracle Finance

Job description

Job Title:Administrative Associate
Location: Palo Alto, CA
Duration:6months
Pay Rate:$38/hr - $42/hr(DOE)

Job Description

The Planet Groupis seeking for a temporary Administrative Associate. We are actively seeking a highly motivated candidate to organize multiple physicians' calendars and reminders; help organize interview and conference days; arrange call-schedule calendars; request and track clinical instructor evaluations in a timely manner; and submit reimbursements correctly.

Duties include

• Provide general administrative support including calendaring, meeting scheduling, booking travel, and processing reimbursements.
• Respond to inquiries and determine and take appropriate action as required.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events

Requirements

• High school diploma and three years of administrative experience, or combination of education and relevant experience.
• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task
• Familiarity with QGENDA
• Able to navigate Stanford Oracle Finance (desirable).