Administrative Associate 3

JobScore, Inc.; Palo Alto (CA); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

W2 Employment

Benefits: Medical/Dental/Vision/Life/

401(k)

Hybrid work arrangement

Job summary

JobScore, Inc. is placing an Administrative Associate 3 at a leading university in Palo Alto to provide administrative and financial coordination support within a Neurology Data Information Center Lab.

The role offers a hybrid work arrangement (roughly three days in-office: Mon, Wed, Thu), 40 hours per week, and a 12-month assignment with the possibility of extension. W2 employment comes with comprehensive benefits.

Qualifications

• 5-10+ years of high-level administrative experience, or an equivalent combination of education and relevant experience.
• Proficient computer skills with demonstrated experience using office and email software.
• Excellent customer service and interpersonal skills.
• Experience in an academic or medical center environment.
• Experience coordinating events and logistics.
• Experience with project management tools.
• Experience navigating university financial management tools such as Oracle is preferred.

Responsibilities

• Provide general administrative support including calendar management, meeting scheduling, travel arrangements, and processing reimbursements.
• Coordinate and organize conferences, seminars, and events, including all related logistics and scheduling.
• Respond to inquiries and determine appropriate action as required, while supporting project management, contract submissions, and IRB (Institutional Review Board) submissions.
• Oversee and/or process a variety of complex financial transactions, including producing, monitoring, and reconciling budget statements, and researching, identifying, and resolving discrepancies.
• Support administrative personnel onboarding/offboarding.

Skills

calendar management

meeting scheduling

travel arrangements

reimbursements

customer service

event coordination

IRB submissions

Oracle familiarity

Tools

Microsoft Office

email software

Job description

Administrative Associate 3 1517375

• Hourly Pay: $40/hr
• Worksite: Leading university (Palo Alto, CA 94304 - Hybrid)
• W2 Employment. Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 12 Month Assignment (With possibility of extension)

A leading university seeks an Administrative Associate 3 to provide administrative and financial coordination support within a Neurology Data Information Center Lab.

Administrative Associate 3 Responsibilities:

• Provide general administrative support including calendar management, meeting scheduling, travel arrangements, and processing reimbursements.
• Coordinate and organize conferences, seminars, and events, including all related logistics and scheduling.
• Respond to inquiries and determine appropriate action as required, while supporting project management, contract submissions, and IRB (Institutional Review Board) submissions.
• Oversee and/or process a variety of complex financial transactions, including producing, monitoring, and reconciling budget statements, and researching, identifying, and resolving discrepancies.
• Support administrative personnel onboarding/offboarding.

Administrative Associate 3 Qualifications:

• 5-10+ years of high-level administrative experience, or an equivalent combination of education and relevant experience.
• Proficient computer skills with demonstrated experience using office and email software.
• Excellent customer service and interpersonal skills.
• Experience in an academic or medical center environment.
• Experience coordinating events and logistics.
• Experience with project management tools.
• Experience navigating university financial management tools such as Oracle is preferred.

Shift:

• Hybrid: probably 3 days in-office (Monday, Wednesday, Thursday).

(H)