Hybrid Administrative & Office Support Specialist

Addison Group; Austin (TX); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K

Job summary

Addison Group in Austin, TX is seeking an Administrative Assistant to support the corporate office with front-desk, office management, and executive support responsibilities. The role is onsite with two remote days per month, Monday–Friday, 8 AM–5 PM, and involves coordinating lunches, events, and travel with a focus on hospitality and professionalism.

The ideal candidate has at least 2 years of administrative experience, strong calendar management skills, and proficiency in Microsoft Office.

Qualifications

• Bachelor’s degree preferred or relevant experience in business administration.
• Minimum of 2 years’ experience in an administrative assistant role.
• Strong experience with calendar management.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational skills and attention to detail.
• Professional communication skills, with the ability to work across all levels of the organization.
• Self-driven and able to work both independently and within a team.

Responsibilities

• Serve as the first point of contact for visitors, employees, vendors, and clients.
• Greet guests and maintain a welcoming, professional office environment.
• Answer and direct incoming calls and general inquiries.
• Maintain office supplies, kitchen supplies, and pantry inventory.
• Assist with daily kitchen upkeep, including unloading the dishwasher.
• Coordinate Wednesday and Friday office lunches, including catering and refreshments.
• Prepare conference rooms for meetings and visiting executives.
• Ensure meeting spaces are organized and technology is ready for use.
• Coordinate office maintenance and facilities needs with building management and vendors.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to 1–2 executives at a time.
• Assist with scheduling, meeting coordination, and general administrative responsibilities.
• Coordinate travel arrangements, accommodations, and transportation.
• Help process expense reports and organize administrative documentation.
• Coordinate travel logistics for visiting candidates as needed.
• Support employees across departments with special projects and administrative needs.
• Assist the legal team with collecting signatures, coordinating document execution, and maintaining records.
• Help coordinate notarization, apostilles, and document legalization processes as needed.
• Assist with the annual commercial summit, including event planning and logistics.
• Help organize company happy hours and employee engagement activities.
• Support holiday and summer events.
• Coordinate catering, vendors, supplies, and event logistics.
• Help ensure Wednesday and Friday office lunches run smoothly.
• Pitch in wherever needed to support company events and office activities.

Skills

Calendar management

Organizational skills

Professional communication

Self-motivated

Teamwork

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Job description

Addison Group in Austin, TX is seeking an Administrative Assistant to support the corporate office with front-desk, office management, and executive support responsibilities. The role is onsite with two remote days per month, Monday–Friday, 8 AM–5 PM, and involves coordinating lunches, events, and travel with a focus on hospitality and professionalism.

The ideal candidate has at least 2 years of administrative experience, strong calendar management skills, and proficiency in Microsoft Office.