Administrative Assistant

The Addison Group; Dallas (TX); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

The Addison Group in Dallas seeks an Office Services Administrative Assistant to act as the front-facing representative for the office while supporting daily operations. You will handle front desk duties, office services coordination, and light administrative tasks to maintain a welcoming and efficient environment.

The role requires highly organized, professional, service-oriented individuals who can manage visitors, calls, calendars, and office supplies with accuracy and discretion.

Qualifications

• High school diploma required; Associate's or Bachelor's degree preferred.
• Minimum 1+ years in a corporate administrative or front desk role.
• Strong Microsoft Office skills (Outlook, Word, Excel) and data entry.
• Professional verbal and written communication with attention to detail.
• Ability to manage phones, visitor interactions, and front desk operations.

Responsibilities

• Serve as primary contact for visitors, clients, and employees entering the office.
• Welcome guests, manage check-in, and direct to meeting spaces.
• Answer calls professionally and route inquiries.
• Maintain a polished and organized reception area.
• Prepare conference rooms and coordinate hospitality services.
• Assist with office upkeep and supply monitoring.
• Support calendars and scheduling for executives.
• Assist with expense tracking and administrative reporting.
• Coordinate with IT and other support teams as workplace issues arise.

Skills

Organization

Multitasking

Professional communication

Customer service

Time management

Office etiquette

Education

High school diploma

Associate's or Bachelor's preferred

Tools

Microsoft Office

Job description

Job Title: Office Services Administrative Assistant

Industry: Professional Services

Assignment Type: Contract with potential for permanent conversion

Pay: $24.00-$26.00/hour

Work Schedule: Monday-Friday | 7:30 AM-4:00 PM or 8:00 AM-4:30 PM | Fully Onsite

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About The Company:

Our client is a global professional services organization known for supporting industry-leading businesses across a variety of sectors. They are seeking an Office Services Administrative Assistant to serve as the front-facing representative for their Dallas office while supporting daily workplace operations and administrative functions. This role offers an excellent opportunity for a polished administrative professional seeking growth within a corporate environment.

Job Description:

The Office Services Administrative Assistant will be responsible for creating an exceptional office experience for employees, executives, clients, and guests. This role combines front desk reception, office services coordination, workplace support, and light administrative responsibilities. The ideal candidate will be highly organized, professional, service-oriented, and take pride in maintaining a welcoming and efficient office environment.

Key Responsibilities:

• Serve as the primary point of contact for visitors, clients, and employees entering the office.
• Welcome guests, manage visitor check-in procedures, and direct individuals to appropriate meeting spaces.
• Answer incoming calls professionally, route inquiries appropriately, and relay messages when necessary.
• Maintain a polished, organized, and professional reception area at all times.
• Prepare conference rooms and meeting spaces for internal and client meetings.
• Coordinate hospitality services by offering beverages and assisting with guest accommodations.
• Assist with office upkeep, including maintaining shared spaces, conference rooms, break areas, and kitchen facilities.
• Monitor and replenish office, kitchen, and meeting room supplies as needed.
• Support catered meetings and special events by coordinating room setup and food service preparations.
• Organize and distribute incoming mail, packages, and deliveries throughout the office.
• Maintain files, records, and general office documentation.
• Provide light calendar coordination and scheduling support for office leadership and meetings.
• Assist with expense tracking, spreadsheet updates, and administrative reporting tasks.
• Monitor and follow up on timesheet submissions and related administrative processes.
• Coordinate with internal support teams, including IT, when workplace issues arise.

Qualifications:

• High school diploma required; Associate's degree or Bachelor's degree preferred
• Minimum of 1+ years of experience in a corporate administrative, office services, receptionist, or front desk role.
• Strong Microsoft Office skills, including Outlook, Word, Excel, and data entry functions.
• Experience managing phones, visitor interactions, and front desk operations in a professional business environment.
• Excellent organizational, multitasking, and time management abilities.
• Strong attention to detail and commitment to accuracy.
• Professional verbal and written communication skills.
• Ability to maintain a positive attitude while supporting a variety of office and administrative responsibilities.
• Proven ability to work effectively with executives, clients, and other business professionals.
• Comfortable learning new technology platforms and administrative systems.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.