Hybrid Administrative Coordinator | Office Ops & Projects

Archer Lewis, LLC; Portland (ME); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Matching Program

Pet Insurance

Unlimited Flexible Time Off

Employee Assistance Program (EAP)

Annual bonus up to 3%

Job summary

Archer Lewis, LLC is a national accounting and advisory firm seeking an Administrative Coordinator to streamline office operations, support vendors and clients, and assist leadership with scheduling and documentation. The role blends in-person and online collaboration to sustain a productive, professional environment.

The ideal candidate brings 2–4 years of relevant experience, strong MS Office and collaboration tool skills, and a proactive, detail-oriented mindset.

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's preferred.
• 2–4 years in an administrative/office coordination or related role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with SharePoint, Smartsheet, CRM platforms.
• Strong organization and ability to multitask.
• Excellent written and verbal communication.
• Discretion with confidential information.
• Ability to work independently and across teams.

Responsibilities

• Oversee daily office operations to maintain an organized environment.
• Manage office supplies, equipment, and vendor communications.
• Coordinate calendars, meetings, and conference schedules.
• Organize internal meetings and events, including logistics.
• Serve as primary contact for calls, emails, and inquiries.
• Provide admin support to managers and leadership: scheduling and docs.
• Prepare, edit, format, and distribute reports and presentations.
• Maintain filing systems and databases, both physical and electronic.
• Assist with invoicing, expenses, and budget-related tasks.
• Identify process improvements to boost efficiency.
• Support cross-functional teams on admin projects.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Independent work

Education

Business Administration degree

Tools

SharePoint

Smartsheet

CRM platforms

Microsoft Teams

Job description

Archer Lewis, LLC is a national accounting and advisory firm seeking an Administrative Coordinator to streamline office operations, support vendors and clients, and assist leadership with scheduling and documentation. The role blends in-person and online collaboration to sustain a productive, professional environment.

The ideal candidate brings 2–4 years of relevant experience, strong MS Office and collaboration tool skills, and a proactive, detail-oriented mindset.