Administrative Coordinator

Archer Lewis; Portland (ME); Hybrid; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance

401(k) Matching Program

Pet Insurance

Unlimited Flexible Time Off

Employee Assistance Program (EAP)

Annual bonus up to 3%

Job summary

Archer Lewis, LLC is a national accounting and advisory firm seeking an Administrative Coordinator to streamline office operations, support vendors and clients, and assist leadership with scheduling and documentation. The role blends in-person and online collaboration to sustain a productive, professional environment.

The ideal candidate brings 2–4 years of relevant experience, strong MS Office and collaboration tool skills, and a proactive, detail-oriented mindset.

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's preferred.
• 2–4 years in an administrative/office coordination or related role.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).
• Experience with SharePoint, Smartsheet, CRM platforms.
• Strong organization and ability to multitask.
• Excellent written and verbal communication.
• Discretion with confidential information.
• Ability to work independently and across teams.

Responsibilities

• Oversee daily office operations to maintain an organized environment.
• Manage office supplies, equipment, and vendor communications.
• Coordinate calendars, meetings, and conference schedules.
• Organize internal meetings and events, including logistics.
• Serve as primary contact for calls, emails, and inquiries.
• Provide admin support to managers and leadership: scheduling and docs.
• Prepare, edit, format, and distribute reports and presentations.
• Maintain filing systems and databases, both physical and electronic.
• Assist with invoicing, expenses, and budget-related tasks.
• Identify process improvements to boost efficiency.
• Support cross-functional teams on admin projects.

Skills

Organizational skills

Attention to detail

Communication skills

Time management

Independent work

Education

Business Administration degree

Tools

SharePoint

Smartsheet

CRM platforms

Microsoft Teams

Job description

Archer Lewis is a national accounting and advisory firm established in 2024 from local practice mergers, leveraging over 70 years of legacy. With 40+ offices and over 600+ professionals, we serve 65,000+ clients. Our approach blends small-firm relationships with national capabilities in bookkeeping, tax, advisory, and growth planning. We adapt to client preferences for in-person or online interactions, ensuring they connect with professionals who understand their specific needs.

Your Future Team

Dufour is a dynamic, forward-thinking accounting and tax advisory firm founded in 2015, with nearly a decade of experience delivering comprehensive strategic tax planning and compliance services to individuals and businesses across the globe. With a diverse client base ranging from startups to multi-million-dollar enterprise organizations and high-net-worth individuals, Dufour is known for its flexible, client-centric approach and deep in-house expertise across complex tax matters. Now part of Archer Lewis, Dufour is entering an exciting phase of growth, gaining access to expanded resources, broader market reach, and enhanced capabilities while maintaining the personalized service and technical excellence that define its reputation, ultimately creating greater opportunities for employees and delivering even more value to clients

What You’ll Do

The Administrative Coordinator plays a critical role in supporting daily office operations and ensuring an efficient, organized, and professional work environment. This position serves as a central point of coordination for employees, vendors, clients, and leadership, providing administrative support across multiple functions. The ideal candidate is highly organized, proactive, and capable of managing competing priorities while maintaining exceptional attention to detail and customer service.

• Oversee daily office operations to ensure a productive, organized, and welcoming environment for employees and visitors.
• Manage office supply inventory, coordinate equipment maintenance, and liaise with vendors, service providers, and building management.
• Coordinate and manage calendars, meetings, appointments, and conference schedules for team members and leadership.
• Organize internal meetings, training sessions, office events, and special projects, including logistics, catering, and technology setup.
• Serve as a primary point of contact for incoming calls, emails, correspondence, and general inquiries.
• Provide administrative support to managers and senior leaders, including scheduling, document preparation, and project coordination.
• Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents.
• Maintain accurate and confidential physical and electronic filing systems, records, and databases.
• Assist with administrative accounting functions, including invoice processing, expense tracking, and budget-related support.
• Identify and implement process improvements that enhance efficiency, organization, and overall office productivity.
• Support cross-functional teams with administrative projects and operational initiatives as needed.

What You’ll Bring

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred.
• 2-4 years of experience in an administrative, office management, coordination, or related support role.
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams.
• Experience with collaboration, database, and document management systems such as SharePoint, Smartsheet, CRM platforms, or similar tools preferred.
• Strong organizational skills with the ability to manage multiple priorities, schedules, and deadlines effectively.
• Exceptional attention to detail and commitment to producing accurate, high-quality work.
• Strong verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and leadership.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Strong problem-solving skills and a proactive approach to identifying and resolving issues.
• Ability to work independently while effectively collaborating across multiple teams and departments.
• Demonstrated reliability, adaptability, and commitment to delivering exceptional administrative support.

What We Offer

• Medical, Dental & Vision Insurance (Coverage begins on the first of the month following your start date.)
• 401(k) Matching Program
• Pet Insurance
• Unlimited Flexible Time Off
• Employee Assistance Program (EAP)
• Eligible for an annual performance-based bonus of up to 3% of base salary, based on individual and company performance.

This is an hourly role, and employees may have the opportunity to work overtime during peak periods based on business needs

• This is an hourly role, and employees may have the opportunity to work overtime during peak periods based on business needs LI-Hybrid

Compensation Range

$24 - $26 USD

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Equal Employment Opportunity:Archer Lewis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable federal, state, or local law.
Work Authorization Requirement:Applicants must be legally authorized to work in the United States without current or future employer sponsorship unless otherwise stated in the job posting.

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As set forth in Archer Lewis ’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

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A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

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