Administrative Coordinator — Hybrid Legal Office Operations

Maron Marvel; Philadelphia (Philadelphia County); Hybrid; USD 38,000 - 62,000; Full time

Job summary

Maron Marvel is seeking a highly organized Administrative Coordinator to support daily operations in our Philadelphia office. This hybrid role requires in-office presence three days per week and offers opportunities to coordinate meetings, vendor relations, and office events while maintaining a professional, client-focused environment.

The ideal candidate has strong organizational and communication skills, experience in office administration, and proficiency with Microsoft Office 365.

Qualifications

• Experience in office administration or coordination, preferably in professional services.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to manage confidential information and adapt to changing priorities.

Responsibilities

• Coordinate daily office operations to ensure efficiency and continuity of support.
• Facilitate staff meetings and communications to address operational needs.
• Serve as liaison with building management and vendors for maintenance and services.
• Oversee shared spaces, conference rooms, kitchens, and copier areas.
• Coordinate building access, security badges, visitor procedures, and seating arrangements.
• Manage office supplies and snack program per firm guidelines.

Skills

Office administration

Office coordination

Communication

Microsoft Office 365

Tools

Microsoft Office 365

Job description

Maron Marvel is seeking a highly organized Administrative Coordinator to support daily operations in our Philadelphia office. This hybrid role requires in-office presence three days per week and offers opportunities to coordinate meetings, vendor relations, and office events while maintaining a professional, client-focused environment.

The ideal candidate has strong organizational and communication skills, experience in office administration, and proficiency with Microsoft Office 365.