Administrative Coordinator (6 Month Contract)

Archer Lewis, LLC; Stephens City (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Archer Lewis, LLC seeks an Administrative Coordinator to support daily office operations in Winchester, VA. You will serve as a central point of coordination for employees, vendors, clients, and leadership, ensuring an organized and professional environment.

The role requires 2–4 years of administrative experience, a high school diploma or equivalent, and advanced proficiency with common office software. The successful candidate will enhance efficiency and exhibit exceptional attention to detail.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's preferred.
• 2-4 years experience in administrative/office coordination roles.
• Advanced proficiency with office software and tools.

Responsibilities

• Oversee daily office operations to maintain a productive, welcoming environment.
• Manage office supplies, coordinate equipment maintenance, and liaise with vendors.
• Coordinate calendars, meetings, and conference schedules.
• Organize internal meetings, trainings, events, logistics, catering, and tech setup.
• Serve as primary contact for calls, emails, inquiries.
• Provide admin support to managers, including scheduling and document prep.
• Prepare and distribute reports and business documents.
• Maintain filing systems and databases.
• Assist with invoicing and expense tracking.
• Identify and implement process improvements to boost efficiency.
• Support cross-functional teams on projects.

Skills

Advanced proficiency

Education

High school diploma or equivalent

Associate's degree in Business Administration or related field

Bachelor's degree in related field

Job description

Archer Lewis - Winchester, VA 22601

Our Story

Archer Lewis is a national accounting and advisory firm established in 2024 from local practice mergers, leveraging over 70 years of legacy. With 40+ offices and over 600+ professionals, we serve 65,000+ clients. Our approach blends small-firm relationships with national capabilities in bookkeeping, tax, advisory, and growth planning. We adapt to client preferences for in-person or online interactions, ensuring they connect with professionals who understand their specific needs.

Your Future Team

Kilmer & Associates is a trusted accounting and advisory firm based in Winchester, Virginia, providing personalized tax, accounting, and financial services to individuals and businesses. With a strong commitment to building lasting client relationships, the firm combines professional expertise with a personalized approach to help clients navigate their financial needs and achieve their goals. As part of the Archer Lewis network, Kilmer & Associates continues to deliver the local, relationship-driven service its clients value while benefiting from expanded resources, innovative tools, and operational support across a growing national organization. This partnership allows the Kilmer & Associates team to maintain its dedication to exceptional client service while creating new opportunities for collaboration, professional growth, and long-term success.

What You’ll Do

The Administrative Coordinator plays a critical role in supporting the daily operations of the office and ensuring an efficient, organized, and professional work environment. This position serves as a central point of coordination for employees, vendors, clients, and leadership, providing administrative support across multiple functions. The ideal candidate is highly organized, proactive, and capable of managing competing priorities while maintaining exceptional attention to detail and customer service.

• Oversee daily office operations to ensure a productive, organized, and welcoming environment for employees and visitors.
• Manage office supply inventory, coordinate equipment maintenance, and liaise with vendors, service providers, and building management.
• Coordinate and manage calendars, meetings, appointments, and conference schedules for team members and leadership.
• Organize internal meetings, training sessions, office events, and special projects, including logistics, catering, and technology setup.
• Serve as a primary point of contact for incoming calls, emails, correspondence, and general inquiries.
• Provide administrative support to managers and senior leaders, including scheduling, document preparation, and project coordination.
• Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents.
• Maintain accurate and confidential physical and electronic filing systems, records, and databases.
• Assist with administrative accounting functions, including invoice processing, expense tracking, and budget-related support.
• Identify and implement process improvements that enhance efficiency, organization, and overall office productivity.
• Support cross-functional teams with administrative projects and operational initiatives as needed.

What You’ll Bring

• High school diploma or equivalent required; Associate's or Bachelor's degree in Business Administration or a related field preferred.
• 2-4 years of experience in an administrative, office management, coordination, or related support role.
• Advanced proficiency