Campaign & Administrative Coordinator — Hybrid

The Little School SF; San Francisco (CA); Hybrid; USD 40,000 - 57,000; Full time

Benefits offered by this job

Medical, dental, and vision

Retirement benefits

Paid time off

Professional development opportunities

Job summary

The Little School SF is seeking a Campaign + Administrative Assistant to support the capital campaign and school fundraising efforts. You will coordinate executive-level scheduling, donor communications, and event logistics in a collaborative, nonprofit environment.

This role combines high-level administrative duties with campaign operations, donor records management, and volunteer coordination, offering part-time or full-time hours and a hybrid on-site/remote arrangement in San Francisco.

Qualifications

• Bachelor’s degree or comparable relevant experience.
• Experience with fundraising databases or CRM systems.
• Strong proficiency with Google Workspace, including Gmail, Calendar, Drive, Docs, Sheets, and Slides.
• Experience working with volunteers, donors, families, or community stakeholders.
• Excellent writing, editing, proofreading, and research skills.
• Exceptional organizational skills and the ability to manage multiple projects, deadlines, and competing priorities.
• Strong attention to detail, accuracy, follow-through, and recordkeeping.
• The ability to work independently while collaborating effectively with staff, volunteers, and Board members.
• Strong customer service, phone, and interpersonal communication skills.
• Comfort handling confidential, sensitive, and donor-related information with discretion and sound judgment.
• A proactive, flexible, and solution-oriented approach to work.
• Interest in early childhood education, inclusive communities, nonprofit fundraising, or relationship-based work is strongly valued.

Responsibilities

• Provide scheduling and administrative support for the Executive Director and Development Committee.
• Maintain the Development Committee’s shared drive and materials.
• Support with campaign-related logistics, agendas, and follow-up communications.
• Track campaign goals, donor activity, and moves management in the CRM.
• Prepare, organize, and maintain pledge forms, donor records, and campaign files.
• Coordinate gift and pledge tracking with the Business Office.

Skills

Bachelor's degree

CRM experience

Google Workspace

Volunteer engagement

Writing/editing

Organizational skills

Donor relations

Discretion

Education

Bachelor’s degree

Job description

The Little School SF is seeking a Campaign + Administrative Assistant to support the capital campaign and school fundraising efforts. You will coordinate executive-level scheduling, donor communications, and event logistics in a collaborative, nonprofit environment.

This role combines high-level administrative duties with campaign operations, donor records management, and volunteer coordination, offering part-time or full-time hours and a hybrid on-site/remote arrangement in San Francisco.