Hybrid Administrative Associate III - Division Support

Boston Children's Hospital; Brookline (MA); Hybrid; USD 55,000 - 70,000; Full time

Job summary

Boston Children’s Hospital is seeking an Administrative Associate III to provide administrative and operational support to the division. You will manage calendars, schedule meetings, prepare reports and correspondence, and keep division records while supporting physicians, leaders, and staff in a fast-paced environment.

The role requires strong organization, attention to detail, and the ability to prioritize multiple tasks.

Qualifications

• High School Diploma or GED required; Bachelor's preferred.
• 1+ year of related administrative experience.
• Healthcare or hospital administrative experience is preferred.
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, communication, and customer service skills.
• Ability to multitask, prioritize work independently, and maintain confidentiality in a fast-paced environment.

Responsibilities

• Provide administrative support to physicians, managers, and division leadership.
• Manage calendars, schedule meetings, and coordinate conference rooms and travel arrangements.
• Prepare reports, spreadsheets, presentations, and other business documents.
• Answer phones, respond to emails, greet visitors, and direct inquiries appropriately.
• Maintain division files, databases, and office records.
• Monitor office supplies and equipment, place orders, and resolve billing or supply issues.
• Process and track administrative forms and paperwork.
• Coordinate division meetings, conferences, and special events.
• Assist with special projects and process improvements. Help train and support other administrative staff as needed.

Skills

Organizational skills

Communication

Customer service

Multitasking

Confidentiality

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office (Word, Excel, Outlook, PowerPoint)

Job description

Boston Children’s Hospital is seeking an Administrative Associate III to provide administrative and operational support to the division. You will manage calendars, schedule meetings, prepare reports and correspondence, and keep division records while supporting physicians, leaders, and staff in a fast-paced environment.

The role requires strong organization, attention to detail, and the ability to prioritize multiple tasks.