Hybrid Executive Assistant to Senior Leadership

Boston Children's Hospital; Boston (MA); Hybrid; USD 60,000 - 75,000; Full time

Job summary

Boston Children's Hospital is seeking an adaptable administrative professional to support Senior Leadership, managing calendars, travel, communications, and document workflows. You will coordinate meetings, prepare materials, and maintain secure filing while triaging inquiries with discretion.

The role is hybrid (4 days onsite, 1 day remote) with a focus on accuracy, independence, and collaboration across departments.

Qualifications

• Bachelor's Degree or equivalent experience.
• 1 year of relevant experience required; 3 years preferred.
• Strong calendar management and travel coordination skills.
• Proficiency in Microsoft Office and PeopleSoft.

Responsibilities

• Provides administrative and organizational support to Senior Leadership.
• Manages supervisor's calendars and meeting schedules.
• Arranges external travel and itineraries.
• Plans, prepares, and executes logistics for meetings and events.
• Drafts emails and edits correspondence as directed.
• Maintains filing and document management systems.
• Interacts with vendors and external parties.
• Completes other projects as assigned.

Skills

Calendar management

Travel arrangements

Communication skills

Microsoft Office

PeopleSoft

Scheduling

Vendor interaction

Discretion

Teamwork

Project coordination

Education

Bachelor's Degree or equivalent experience

Tools

Microsoft Office

PeopleSoft

Job description

Boston Children's Hospital is seeking an adaptable administrative professional to support Senior Leadership, managing calendars, travel, communications, and document workflows. You will coordinate meetings, prepare materials, and maintain secure filing while triaging inquiries with discretion.

The role is hybrid (4 days onsite, 1 day remote) with a focus on accuracy, independence, and collaboration across departments.