Hybrid Administrative Assistant - Project Coordination

Staffing Solutions Organization LLC (SSO); Madison (WI); Hybrid; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Employer Match

PTO

Paid Holidays

Flexible Spending Accounts (FSA)

Employee Assistance Program (EAP)

Job summary

Staffing Solutions Organization (SSO) is seeking an Administrative Assistant to support the Office of Enterprise Initiatives (OEI) in Wisconsin. The role combines strong organizational skills with multi-project coordination in a hybrid setting, balancing remote work and on-site vendor collaboration.

The successful candidate will manage calendars, prepare materials, and maintain governance documentation while ensuring confidentiality and timely delivery across teams and stakeholders.

Qualifications

• Minimum 3 years of progressive administrative support experience in government or project-based environments.
• Experience coordinating meetings, calendars, and documentation.
• Excellent written and verbal communication with high attention to detail.

Responsibilities

• Provide administrative support to project leadership and department management.
• Coordinate meetings, schedules, and project-related activities.
• Manage Outlook calendars and Teams meetings.
• Prepare meeting materials, agendas, and accurate notes.
• Maintain project documentation and SharePoint libraries.
• Support governance and reporting processes.
• Assist cross-functional teams and track action items and deadlines.
• Handle confidential information with discretion.
• Support remote and onsite project activities as needed.

Skills

Communication skills

Organization

Time management

Discretion

Problem solving

Tools

Microsoft Office Suite

Microsoft Outlook

Microsoft Teams

SharePoint

OneDrive

Job description

Staffing Solutions Organization (SSO) is seeking an Administrative Assistant to support the Office of Enterprise Initiatives (OEI) in Wisconsin. The role combines strong organizational skills with multi-project coordination in a hybrid setting, balancing remote work and on-site vendor collaboration.

The successful candidate will manage calendars, prepare materials, and maintain governance documentation while ensuring confidentiality and timely delivery across teams and stakeholders.