Hybrid Administrative Assistant (Contract) for Leadership

Talentify; Waukesha (WI); Hybrid; USD 29,000 - 32,000; Part time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Talentify is seeking an Administrative Assistant in Waukesha, WI. This contract role provides temporary executive and office support for the Division leadership, covering operations, meeting coordination, travel support, expense reporting, and supplies.

The hybrid schedule requires on-site presence at least three days per week, with occasional meetings. Ideal candidates will have 3+ years of admin experience, an associate degree or higher, and strong MS Office and organizational skills.

Qualifications

• Minimum 3 years of admin/EA/office coord or customer support experience.
• Associate degree or higher in Office Administration or related field.

Responsibilities

• Manage office supplies and coffee station inventory.
• Coordinate meetings, room reservations, catering and events.
• Organize travel logistics for leadership and expenses.
• Prepare and process expense reports, including P-Card and leadership expenses.
• Provide administrative support to Division leadership and internal teams.

Skills

Organization

MS Office

Multitasking

Communication

Detail-oriented

Discretion

Office support experience

Travel booking

Expense reporting

Calendar management

Interpersonal skills

Education

Associate degree in Office Administration

Tools

Microsoft Project

Asana

QuickBooks

Job description

Talentify is seeking an Administrative Assistant in Waukesha, WI. This contract role provides temporary executive and office support for the Division leadership, covering operations, meeting coordination, travel support, expense reporting, and supplies.

The hybrid schedule requires on-site presence at least three days per week, with occasional meetings. Ideal candidates will have 3+ years of admin experience, an associate degree or higher, and strong MS Office and organizational skills.