Hybrid Office Coordinator - Enrollment & Student Success

UWSYS University of Wisconsin System Administration; Regent (NV); On-site; USD 34,000 - 38,000; Full time

Benefits offered by this job

Excellent benefits package

Job summary

The Universities of Wisconsin are seeking an Office Coordinator to provide essential administrative support to the Office of Enrollment and Student Success (OESS) and, secondarily, to OPAR and DASA. Based in Madison, WI, this full‑time, non‑exempt role requires proactive scheduling, travel planning and budget oversight with strong cross‑department collaboration.

You will help coordinate meetings, recruit and onboard staff, manage procurement and expenditures, and maintain professional

Qualifications

• Bachelor’s degree or an equivalent combination of education and work experience.
• Proven ability to produce high-quality documents, presentations and emails.
• Strong organizational and proofreading skills with attention to detail.
• Discretion and confidentiality handling sensitive information.
• Experience coordinating across multiple departments and teams.

Responsibilities

• Coordinate scheduling, book meetings and manage conflicts.
• Assist with routine admin tasks and event planning across departments.
• Support OESS, OPAR and DASA communications and workflows.
• Prepare agendas, travel plans, materials and catering for events.
• Handle stakeholder engagement requests and assist with onboarding.
• Arrange travel for staff and monitor procurement of supplies.
• Oversee purchasing, budget tracking and direct payments.
• Maintain shared spaces and coordinate communications around these spaces.
• Complete project tasks as assigned by supervisor and staff.

Skills

Document drafting

Interpersonal skills

Time management

Confidentiality

Cross-functional teamwork

Education

Bachelor’s degree

Tools

Microsoft Office

Adobe

Web editors

Video conferencing

Job description

The Universities of Wisconsin are seeking an Office Coordinator to provide essential administrative support to the Office of Enrollment and Student Success (OESS) and, secondarily, to OPAR and DASA. Based in Madison, WI, this full‑time, non‑exempt role requires proactive scheduling, travel planning and budget oversight with strong cross‑department collaboration.

You will help coordinate meetings, recruit and onboard staff, manage procurement and expenditures, and maintain professional