Administrative Assistant

Staffing Solutions Organization LLC (SSO); Madison (WI); Hybride; USD 26 000 - 36 000; Plein temps

Avantages offerts par ce poste

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Employer Match

PTO

Paid Holidays

Flexible Spending Accounts (FSA)

Employee Assistance Program (EAP)

Résumé du poste

Staffing Solutions Organization (SSO) is seeking an Administrative Assistant to support the Office of Enterprise Initiatives (OEI) in Wisconsin. The role combines strong organizational skills with multi-project coordination in a hybrid setting, balancing remote work and on-site vendor collaboration.

The successful candidate will manage calendars, prepare materials, and maintain governance documentation while ensuring confidentiality and timely delivery across teams and stakeholders.

Qualifications

• Minimum 3 years of progressive administrative support experience in government or project-based environments.
• Experience coordinating meetings, calendars, and documentation.
• Excellent written and verbal communication with high attention to detail.

Responsabilités

• Provide administrative support to project leadership and department management.
• Coordinate meetings, schedules, and project-related activities.
• Manage Outlook calendars and Teams meetings.
• Prepare meeting materials, agendas, and accurate notes.
• Maintain project documentation and SharePoint libraries.
• Support governance and reporting processes.
• Assist cross-functional teams and track action items and deadlines.
• Handle confidential information with discretion.
• Support remote and onsite project activities as needed.

Connaissances

Communication skills

Organization

Time management

Discretion

Problem solving

Outils

Microsoft Office Suite

Microsoft Outlook

Microsoft Teams

SharePoint

OneDrive

Description du poste

Administrative Assistant – Office of Enterprise Initiatives (OEI)

Location: Wisconsin (Hybrid)
Schedule: Full-Time, 40 Hours per Week
Duration: 12+ Month Assignment
Pay Rate: $22.46 per Hour

Staffing Solutions Organization (SSO) is seeking an Administrative Assistant to support our client's Office of Enterprise Initiatives (OEI) as it leads a multi-year modernization effort to implement a new administration platform. This role provides critical operational, logistical, and administrative support to project leadership, helping ensure successful coordination across teams, stakeholders, and vendors.

This position is ideal for an organized, proactive professional who thrives in a fast-paced environment, enjoys supporting large-scale projects, and can effectively manage multiple priorities while maintaining confidentiality and accuracy.

Hybrid Work Environment

This position is primarily remote; however, candidates must be able to work onsite when project vendors are present, typically one predetermined week per month.

Important Requirements

• Must currently reside in Wisconsin.

Position Overview

The Administrative Assistant supports the Deputy Director of OEI, program managers, and project managers by coordinating communications, managing documentation, supporting governance activities, and helping project teams stay organized and on schedule.

The Wisconsin Department administers numerous employee benefit programs, including:

• Wisconsin Retirement System
• Group Health Insurance
• Group Life Insurance
• Deferred Compensation
• Employee Reimbursement Accounts
• Income Continuation Insurance
• Long-Term Disability Insurance
• Duty Disability Programs
• Long-Term Care Insurance

In this role, you will help facilitate efficient operations while supporting a complex, long-term technology implementation initiative.

Key Responsibilities

• Provide administrative and operational support to project leadership and department management.
• Coordinate meetings, schedules, and project-related activities.
• Manage Outlook calendars and Teams meetings.
• Prepare meeting materials, agendas, and accurate meeting notes.
• Maintain and organize project documentation, records, and SharePoint libraries.
• Support governance and reporting processes.
• Assist with communication and coordination across cross-functional teams.
• Track action items, deadlines, and project deliverables.
• Handle confidential information with professionalism and discretion.
• Support both remote and onsite project activities as needed.

Required Qualifications

Experience

• Minimum of 3 years of progressive administrative support experience in a government, technology, project-based, financial services, benefits administration, retirement, or pension environment.

Technical Skills

• Strong proficiency with:
  • Microsoft Office Suite
  • Microsoft Outlook
  • Microsoft Teams
  • SharePoint
  • OneDrive
• Experience managing calendars, coordinating meetings, and maintaining electronic document repositories.

Professional Skills

• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Exceptional attention to detail.
• Ability to effectively prioritize competing demands.
• Ability to work independently with limited supervision.
• Strong problem-solving and decision-making skills.
• Professional judgment and discretion when handling sensitive information.
• Ability to collaborate with teams and stakeholders across multiple locations and time zones.

Successful candidates are:

• Highly organized and proactive.
• Comfortable supporting large-scale technology projects.
• Skilled at managing multiple priorities simultaneously.
• Dependable under pressure and changing deadlines.
• Effective communicators who keep information flowing between teams.
• Resourceful professionals who anticipate needs and solve problems before they escape.

Benefits Through Staffing Solutions Organization (SSO)

SSO offers a competitive benefits package designed to support your health, well-being, and financial future, including:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Employer Match
• Paid Time Off (PTO)
• Paid Holidays
• Flexible Spending Accounts (FSA)Employee Assistance Program (EAP)
• Employee Discount and Perks Programs

Keywords

Administrative Assistant, Executive Assistant, Project Coordinator, Program Coordinator, Project Support, Office Administration, Administrative Support, Microsoft Office, Outlook, Teams, SharePoint, OneDrive, Meeting Coordination, Calendar Management, Documentation Management, Governance Support, Technology Projects, Digital Transformation, Government Administration, Benefits Administration, Retirement Systems, Hybrid Remote, Wisconsin Jobs, Operations Support, Project Management Support, Data Management, Communications Coordination.