Hybrid Administrative Coordinator for Enterprise Projects

Lancesoft; Madison (WI); Hybrid; USD 48,000 - 58,000; Full time

Job summary

Lancesoft seeks an LT Assistant Admin Assistant for the Office of Enterprise Initiatives in Madison, WI. This hybrid role supports a multi-year technology implementation, requiring office presence when vendor onsite about once per month.

40 hours per week with long-term project timeline. Reporting to the Deputy Director, you will organize documentation, coordinate governance, and assist project managers across multiple teams.

Qualifications

• At least 3 years of administrative support experience in government, technology, or project-based environments.
• Strong proficiency with Microsoft Office Suite and collaboration tools (Teams, SharePoint, OneDrive).
• Excellent written and verbal communication with ability to manage multiple priorities.
• Ability to maintain confidentiality and work with large teams across time zones.

Responsibilities

• Provide high-level administrative and operational support for a multi-year technology project.
• Coordinate governance processes, document management, and cross-team communication.
• Support project managers and Deputy Director, ensuring schedules and information flow.
• Prepare meeting notes, track action items, and support in-person and hybrid activities.

Skills

Microsoft Office

Outlook calendar management

Teams

SharePoint

Note taking

Tools

SharePoint

OneDrive

Job description

Lancesoft seeks an LT Assistant Admin Assistant for the Office of Enterprise Initiatives in Madison, WI. This hybrid role supports a multi-year technology implementation, requiring office presence when vendor onsite about once per month.

40 hours per week with long-term project timeline. Reporting to the Deputy Director, you will organize documentation, coordinate governance, and assist project managers across multiple teams.