Hybrid Office Coordinator for Enrollment & Student Success

University of Wisconsin System; Madison (WI); Hybrid; USD 34,000 - 38,000; Full time

Job summary

University of Wisconsin System is seeking an Office Coordinator to provide comprehensive support to the Office of Enrollment & Student Success (OESS) and OPAR. The role requires scheduling, event planning, meetings, and budget coordination across DASA.

You will work closely with UW administration, handle communications, travel arrangements, recruitment support, and procurement processes; in-office four days a week with one day remote.

Qualifications

• Bachelor’s degree or an applicable combination of work experience and education.
• Two years of work experience in a higher education and/or administrative setting.
• Prioritize multiple assignments and meet deadlines.
• Discretion and confidentiality on sensitive matters.
• Create high-quality professional documents, presentations, emails, and memoranda.
• Build effective relationships across diverse stakeholders.

Responsibilities

• Coordinate scheduling, book meetings and resolve schedule conflicts.
• Write and send office communications; plan events with departments.
• Assist with travel arrangements and office supplies procurement.
• Logistics for meetings and trainings; prepare materials and catering orders.
• Support recruitment, hiring and onboarding; manage budgets and purchases.

Skills

Communication

Organization

Attention to detail

Cross-functional teamwork

Professional documentation

Travel coordination

Education

Bachelor's degree from an accredited institution

Tools

Microsoft 365 Office

Adobe Acrobat

Web editors

Video conferencing platforms

Job description

University of Wisconsin System is seeking an Office Coordinator to provide comprehensive support to the Office of Enrollment & Student Success (OESS) and OPAR. The role requires scheduling, event planning, meetings, and budget coordination across DASA.

You will work closely with UW administration, handle communications, travel arrangements, recruitment support, and procurement processes; in-office four days a week with one day remote.