Hybrid Senior Administrative Coordinator: Ops & Coordination

HGA; Milwaukee (WI); Hybrid; USD 44,000 - 49,000; Full time

Job summary

HGA, an award-winning interdisciplinary design firm, seeks a Senior Administrative Coordinator for its Milwaukee, WI office. This full-time, hybrid role combines in-office collaboration three days a week with remote work two days, supporting senior leaders and cross-functional teams.

You will manage complex priorities, coordinate initiatives, and streamline processes to help execute strategic priorities across the organization.

Qualifications

• Associate's or bachelor's degree in business administration or related field preferred.
• 7–10 years of progressive administrative experience, preferably within a professional services environment.
• Demonstrated experience supporting senior leaders, department leadership, or enterprise functions.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); Adobe products preferred.
• Strong organizational, project coordination, and operational planning skills.
• Excellent written and verbal communication skills.
• Demonstrated ability to manage competing priorities, exercise independent judgment, and maintain confidentiality.
• Strong relationship-building, problem-solving, and customer service skills.

Responsibilities

• Provide advanced administrative support to senior leaders, including calendar management, correspondence, meeting coordination, and preparation of reports and materials.
• Coordinate travel arrangements, expense reporting, and logistics for leadership meetings and conferences.
• Lead administrative projects and coordinate cross-functional initiatives to improve team effectiveness.

Skills

Microsoft Office Suite

Adobe products

Organizational skills

Project coordination

Communication skills

Confidentiality

Education

Business administration degree

Tools

Microsoft Office

Adobe Suite

Job description

HGA, an award-winning interdisciplinary design firm, seeks a Senior Administrative Coordinator for its Milwaukee, WI office. This full-time, hybrid role combines in-office collaboration three days a week with remote work two days, supporting senior leaders and cross-functional teams.

You will manage complex priorities, coordinate initiatives, and streamline processes to help execute strategic priorities across the organization.