Hybrid Administrative Assistant: Office & HR Support

USA Firmware, LLC; United States; Remote; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

LTD

STD

401(k) match

Hybrid work

Skill development

Meaningful contribution

Job summary

USA Firmware LLC in Brecksville, Ohio, is seeking an organized Administrative Assistant to keep our office running smoothly and support the people behind our engineering work. This full-time, on-site role reports to the President/COO and focuses on daily office administration, onboarding, and records management.

You will assist scheduling, travel, vendor coordination, and HR paperwork, while backing finance and sales operations.

Qualifications

• Experience in administrative roles with strong organizational skills.
• Proficient in Microsoft Office and collaboration tools.
• Clear written and verbal communication with attention to detail.
• Ability to handle confidential information discreetly.

Responsibilities

• Coordinate daily office administration and facilities needs.
• Support onboarding, HR paperwork, and records management.
• Assist scheduling, travel, and meeting logistics.
• Back up finance and sales operations with document handling.
• Maintain organized records and use approved processes for confidentiality.

Skills

MS Outlook

MS Word

MS Excel

MS Teams

Scheduling

Documentation

Confidentiality

Communication

Tools

Box

Zoho CRM

Job description

USA Firmware LLC in Brecksville, Ohio, is seeking an organized Administrative Assistant to keep our office running smoothly and support the people behind our engineering work. This full-time, on-site role reports to the President/COO and focuses on daily office administration, onboarding, and records management.

You will assist scheduling, travel, vendor coordination, and HR paperwork, while backing finance and sales operations.