Hybrid Administrative Coordinator — Onboarding & Scheduling

USA Firmware; Brecksville (OH); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Long-term disability

Short-term disability

401(k) with company match

Hybrid work arrangement

Career development

Job summary

USA Firmware LLC in Brecksville, Ohio, is seeking an organized Administrative Assistant to keep the office running smoothly and to support onboarding, records, and leadership scheduling. The role involves coordinating with HR, IT, and sales operations while handling confidential information in a fast-paced environment.

The position offers a hybrid work arrangement with regular on-site presence at our Brecksville office, providing opportunities to contribute across office operations, employee

Qualifications

• Demonstrated strong organizational and prioritization abilities.
• Clear, professional written and verbal communication skills.
• Experience coordinating calendars, travel, meetings, and events.

Responsibilities

• Keep the office running smoothly and coordinate supplies, mail, and facilities.
• Support scheduling and travel arrangements; prepare materials and track deadlines.
• Serve as administrative contact for HR and benefits provider; help with onboarding paperwork.
• Assist onboarding and offboarding; coordinate checklists and access with IT.
• Maintain organized records and update tracking spreadsheets; ensure confidentiality.
• Assist finance with receipts and vendor records; follow up on missing items.
• Provide sales coordination backup; support CRM updates and event logistics.
• Suggest improvements to recurring tasks and use approved AI tools with accuracy.

Skills

Organizational skills

Communication skills

Scheduling

Confidentiality

Independent work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Job description

USA Firmware LLC in Brecksville, Ohio, is seeking an organized Administrative Assistant to keep the office running smoothly and to support onboarding, records, and leadership scheduling. The role involves coordinating with HR, IT, and sales operations while handling confidential information in a fast-paced environment.

The position offers a hybrid work arrangement with regular on-site presence at our Brecksville office, providing opportunities to contribute across office operations, employee