Administrative Assistant – Hybrid Office Support

USA Firmware; Brecksville (OH); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Long-term disability

Short-term disability

IRA retirement plan with match up to 3

Hybrid work arrangement

Job summary

USA Firmware LLC in Brecksville, Ohio is seeking a motivated Administrative Assistant to keep our office running smoothly and support our engineering team with daily scheduling, records, and onboarding.

Reporting to the President/COO, you will coordinate supplies, meetings, travel, and HR-related tasks, while protecting confidential information and using AI tools to improve efficiency. This hybrid role requires regular on-site presence.

Qualifications

• Experience in an administrative assistant or office coordination role.
• Strong organizational skills with the ability to prioritize multiple requests.
• Clear, professional written and verbal communication.
• Proficiency with Microsoft Office and scheduling tools.
• Ability to handle confidential information with discretion.
• Willingness to work in a hybrid arrangement with on-site presence in Brecksville, OH.

Responsibilities

• Keep the office running smoothly by coordinating supplies, mail, shipping, visitors, and facilities.
• Schedule meetings, travel, events, and prepare meeting materials.
• Serve as the HR/benefits coordinator liaison and handle onboarding/offboarding tasks.
• Support sales coordination and CRM updates as needed.
• Maintain organized records and update tracking spreadsheets.
• Assist finance with receipts and vendor information collection.
• Support leadership with executive scheduling and project coordination.
• Document recurring tasks and identify process improvements using approved tools.
• Provide cross-functional support for affiliated organizations as needed.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

Time management

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

Box

Zoho CRM

Job description

USA Firmware LLC in Brecksville, Ohio is seeking a motivated Administrative Assistant to keep our office running smoothly and support our engineering team with daily scheduling, records, and onboarding.

Reporting to the President/COO, you will coordinate supplies, meetings, travel, and HR-related tasks, while protecting confidential information and using AI tools to improve efficiency. This hybrid role requires regular on-site presence.