Hybrid Administrative Assistant: Exec Support & Coordination

BDO USA, Llp; Walnut Creek (CA); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

ESOP participation

Total Rewards benefits

Job summary

BDO USA, LLP is seeking an Administrative Assistant to provide in-office support at the Walnut Creek office and related markets. The position offers a variable hybrid schedule with potential on-site days based on location and needs.

You will support calendars, meetings, vendor invoicing, onboarding/offboarding, expense reporting, and client data management, while producing letters, memos and reports with accuracy and confidentiality.

Qualifications

• High School Diploma or GED or equivalent.
• Three or more years of administrative experience.
• Bachelor’s degree preferred.
• Advanced proficiency in Microsoft Office Suite.
• Experience with Peoplesoft database recommended.

Responsibilities

• Provide centralized administrative support across tasks using firm systems and software.
• Coordinate meetings, calendars, and catering for meetings and events.
• Process vendor and client invoices with appropriate management approval.
• Assist with onboarding/offboarding and expense reporting.
• Maintain client data and billing and respond to ad hoc requests.
• Prepare letters, memoranda, interoffice communications, and reports.
• Support seasonal tax-related tasks as needed.
• Handle confidential information and collaborate with management.

Skills

Deadline-driven environment

Advanced computer skills

Excellent written and verbal English

Discretion with confidential data

Customer service mindset

Organizational skills

Team player

Education

High School Diploma, GED or equivalent

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Peoplesoft database

Job description

BDO USA, LLP is seeking an Administrative Assistant to provide in-office support at the Walnut Creek office and related markets. The position offers a variable hybrid schedule with potential on-site days based on location and needs.

You will support calendars, meetings, vendor invoicing, onboarding/offboarding, expense reporting, and client data management, while producing letters, memos and reports with accuracy and confidentiality.