Hybrid Administrative Assistant, Business Development

Foley Hoag LLP; Boston (MA); Ibrido; USD 58.000 - 72.000; Tempo pieno

Descrizione del lavoro

Foley Hoag LLP is seeking an Administrative Assistant for the Business Development Department in Boston. This hybrid role requires 70% in-office presence to support the Chief Business Development Officer and the BD/Marketing teams with calendar management, content updates, CRM data maintenance, event coordination, budgeting, and stakeholder communications.

The ideal candidate brings strong organizational skills, professionalism, and a proactive mindset to maintain efficiency and a high-quality

Competenze

• Administrative experience in a corporate or professional services environment preferred.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion and professionalism.
• Experience managing multiple calendars and coordinating scheduling across stakeholders.

Mansioni

• Manage the BD Department calendar, schedule meetings, coordinate logistics, and distribute materials.
• Maintain department-wide calendar for directory deadlines and announcements; update attorney bios and directory platforms.
• Maintain data in InterAction; track BD activities, pitches, and related metrics.
• Coordinate internal events; assist with event logistics and space planning.
• Own BD department budgeting, invoicing, and expense management; liaise with accounts payable and track contracts.
• Oversee sport ticket distribution for BD purposes and track recipients.
• Prepare correspondence and presentations; maintain filing systems for marketing/BD workstreams.
• Provide general administrative support and respond to inquiries from the BD team.

Conoscenze

Organizational skills

Communication skills

Discretion/Confidentiality

Proactivity

Independent work

Team collaboration

Strumenti

Microsoft Office

InterAction CRM

Content management systems

Email marketing platforms

Descrizione del lavoro

Foley Hoag LLP is seeking an Administrative Assistant for the Business Development Department in Boston. This hybrid role requires 70% in-office presence to support the Chief Business Development Officer and the BD/Marketing teams with calendar management, content updates, CRM data maintenance, event coordination, budgeting, and stakeholder communications.

The ideal candidate brings strong organizational skills, professionalism, and a proactive mindset to maintain efficiency and a high-quality