Hybrid Administrative Assistant: Calendar & Office Support

BDO USA

Jacksonville (FL)

Hybrid

USD 30,000 - 39,000

Full time

5 days ago

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Job summary

BDO USA in Jacksonville, FL is seeking an Administrative Assistant to provide in-office support for the office and possibly geographic markets. The AA will work with management, service teams, and national teams, handling front desk, mail, and various system tasks in line with firm policies.

This variable hybrid role can require up to full-time on-site support based on location and office needs. The role emphasizes meetings coordination, invoicing support, onboarding/offboarding, and data

Qualifications

High School Diploma or GED required; Bachelor's degree preferred.
Three or more years of administrative experience required.
Experience in a professional services firm preferred.
Advanced proficiency in Microsoft Office Suite and ERP systems.

Responsibilities

Supports various departments through standardized processing of tasks using firm systems and tools.
Coordinates and supports meetings and conferences, including scheduling and room setup.
Assists with vendor invoices and client billing with management-provided information.
Supports onboarding and offboarding of employees as directed.
Provides expense reporting support by submitting expense reports.
Maintains client data, billing, and other ad hoc requests; produces memos and reports.