Hybrid Tax Admin Specialist

BDO USA, LLP; Jacksonville (FL); Hybrid; USD 25,000 - 33,000; Full time

Benefits offered by this job

ESOP ownership

Total Rewards benefits

Job summary

BDO USA, LLP is seeking an Administrative Assistant to provide in-office support across the assigned office, with potential duties across geographic markets. This role uses firm systems and adheres to firm policies, collaborating with principals, directors, and teams to support operations.

The role includes front desk and mail duties, onboarding/offboarding assistance, and assisting with vendor invoices and expense reporting.

Qualifications

• Requires a High School Diploma or GED; Bachelor's degree preferred.
• Three (3) or more years of administrative experience.
• Advanced level of proficiency in Microsoft Office Suite; experience with ERP is preferred.

Responsibilities

• Supports various departments through standardized processing of tasks using firm systems and tools.
• Schedules and coordinates meetings, room reservations, and catering for events.
• Assists with vendor invoices, client invoices, and onboarding/offboarding.
• Provides expense reporting support and maintains client data and billing information.
• Produces letters, memoranda, and confidential presentations for management.

Skills

Advanced MS Office

PeopleSoft

Deadline-driven

Organizational skills

Communication skills

Team player

Education

High School Diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office Suite

ERP (PeopleSoft)

Job description

BDO USA, LLP is seeking an Administrative Assistant to provide in-office support across the assigned office, with potential duties across geographic markets. This role uses firm systems and adheres to firm policies, collaborating with principals, directors, and teams to support operations.

The role includes front desk and mail duties, onboarding/offboarding assistance, and assisting with vendor invoices and expense reporting.